Our client, a Princeton University Department, is in need of a temporary Office Administrator to complete several large data entry projects while also providing general administrative support. The role requires exceptional organizational abilities, meticulous attention to detail, and a proactive problem-solving mindset.
Duration: Approximately 10months+/-
Location: Fully on site, Princeton, NJ
Rate: $25.00/hr.
Responsibilities
- Update the Advancement CRM database with 10+ years of historical program data.
- Generate detailed reports on faculty participation and educational program metrics to support program evaluation, strategic planning, and relationship management.
- Maintain mailing lists for alumni education programs within the Advancement database.
- Oversee all travel arrangements for faculty and guest speakers participating in Alumni Education programs, including:
- Coordinating logistics and preparing comprehensive itineraries.
- Uploading travel details into the University's Enroll My Trip platform.
- Managing expense reconciliation and reimbursement for faculty and staff.
- Preparing and submitting Concur reports to ensure streamlined expense tracking and compliance.
- Provide essential administrative support to the Alumni Education and Travel team, including:
- Managing calendars and coordinating meeting logistics.
- Creating and tracking purchase and non-purchase orders.
- Onboarding new suppliers and processing invoices promptly.
- Preparing briefing materials for program participants.
- Assist with various projects as assigned.
Requirements:
- Intermediate level proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
- Working knowledge of Google Docs, Gmail, and other Google products is a plus.
- Excellent organizational skills, the ability to work independently with a high level of accuracy and energy, manage multiple priorities simultaneously, and exercise discretion in obtaining and providing factual and confidential information.
- Demonstrate the highest level of professionalism in welcoming and assisting all constituents
Strongly Preferred:
- Familiarity with the following systems: Information Warehouse, PRIME, Concur, Canvas, EMS, Open Scholar.
Please forward resume for immediate consideration at
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