Office Administrator/Office Manager for Hedge Fund
: Job Details :

Our client, Top Tier Investment Advisory firm based in NY with AUM projected at 3 Billion in 2025 is seeking a top tier Office Administrator/Office Manger to join their growing firm. They are a driven, focused, highly collaboratively goal oriented team that strives for best-class business practices across the firm. This hands on and detail-oriented person will be the go-to-person in the office.

• Base salary 130k plus generous Bonus
• 100% company paid health benefits
• Unlimited PTO, catered lunch
• 5 days in office

Responsibilities:

• Negotiate with vendors, ensure pricing and timely renewals and competitive service
• Maintain detailed calendar of company events/meetings
• Manage proxy voting, soliciting votes and maintaining votes
• Manage compliance system, including personal trading and holdings review, annual compliance affirmations for firm
• Manage new employee onboarding and terminations, coordinating with HR and IT service providers
• Order supplies for office, including daily lunch, office supplies, maintain inventories of supplies
• Manage expenses and reconcile credit card bills, maintain payable reports and ensure all are paid on a timely basis
• Liaise with satellite offices to ensure bills are paid, supplies are ordered, and IT is working properly
• Coordinate with travel agents to book and modify travel arrangements for team ensuring compliance with company guidelines, prepare T&E reports
• Set-up and coordinate internal and external company meetings
• Serve visitors by greeting, welcoming, and directing to appropriate personnel
• Assist Founding Partner and Executive team as necessary with ad-hoc administrative duties and projects

Required Qualifications:

• Candidate should have undergraduate degree with 5+ years of experience, preferable in financial services
• Team player, able to collaborate and coordinate with team members
• Highly organized with strong writing skills, and MS Office proficiency

If you meet the required qualifications and are interested in this role, please apply today.

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About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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