Office Administrator - School of Information Sciences
: Job Details :

Office Administrator - School of Information SciencesSchool of Information SciencesTheSchool of Information Sciences at the University of Illinois invitesapplications from qualified individuals for a 100% full-time Office Administrator.TheiSchool at Illinois makes a meaningful difference in the lives of individualsthrough teaching, research, and public engagement. Our mission is to lead theway in understanding the use of information in science, culture, society,commerce, and the diverse activities of our daily lives. We engage in inclusivecommunity partnerships, working beyond geographic boundaries to benefit thesocial good. We believe in the power of information to change the world. Formore information about iSchool, visit Become an Illinois professional at the University of IllinoisUrbana-Champaign (UIUC) and be part of a dynamic and diverse communitydedicated to making a positive impact on both local and global scales,advancing knowledge, and fostering creativity. Learnmore about why YOU should join us at UIUC. Job SummaryServe as primary administrative support for the Executive Associate Dean (EAD) and Assistant Dean for Diversity, Equity, Inclusion, and Accessibility (DEIA).Duties & ResponsibilitiesAdministrative Support (Executive Associate Dean): - Provide daily administrative support to the Executive Associate Dean (EAD), including but not limited to calendar management, meeting scheduling and associated materials, and travel arrangements and reimbursements. - Manage the complex workflow of the Executive Associate Dean, track important deadlines and keep the EAD apprised of upcoming meetings, priorities, and tasks. - Provide assistance to the Executive Associate Dean with iSchool promotion and tenure cases, third-year reviews, new faculty orientation, and faculty onboarding as needed. - Transcribe notes at meetings as requested by the Executive Associate Dean. - Assist the Executive Associate Dean with special projects and tasks as requested, including but not limited to Academic Program Review and ALA accreditation.Administrative Support (Assistant Dean for DEIA): - Provide administrative support to the Assistant Dean for DEIA, including but not limited to meeting scheduling and associated materials, travel arrangements, and reimbursements. - Assist the Assistant Dean for DEIA with special projects and tasks as requested.Other Administrative Support: - Provide support to the Diversity Committee and other iSchool special or ad hoc committees as directed. Serve as backup to iSchool program committees as needed. Coordinate with chair and committee members to gather member availability and schedule meetings accordingly. Work with the chair to prepare meeting materials, including soliciting agenda items, and distribute agendas and materials to committee members in advance of each meeting. Assist with managing Box folders and/or MS Teams space for committees. Transcribe minutes/notes at each meeting and file and distribute accordingly. - Provide administrative support to other iSchool senior leadership members, including the Senior Assistant Dean for Communications and Marketing and Assistant to the Dean, as requested.Other: - Assist with other iSchool event planning, setup, and/or attendance, including convocation, as requested. - Serve as backup to the receptionist in the dean's suite as needed. - Perform other duties as assigned.Physical Demands

Walking : Occasionally

Stairs : Occasionally

Sitting : Frequently

Lifting/Carrying : Occasionally

Pushing/Pulling : Occasionally

Climbing : Occasionally

Balancing : Occasionally

Bending/Stooping : Occasionally

Kneeling : Occasionally

Squatting/Crouching : Occasionally

Additional Physical DemandsWork is performed in a typical office environment. Minimum QualificationsPer SUCSS Class SpecificationHigh school diploma or equivalent.Any one of the following from the categories below:Four (4) years (48 months) of work experience comparable to the third level of this series.Two (2) years (24 months) of work experience comparable to the fourth level of this series.Preferred QualificationsProficiency with Microsoft Office suite (Outlook, Word, Excel), MS Teams, Zoom, and BoxKnowledge, Skills and AbilitiesStrong organizational skills and good oral and written communication skills -Ability to exercise discretion, confidentiality, and sound judgement is required -Ability to learn new technologies and work well with the general public and colleagues -General knowledge of University policy and procedures is preferred Appointment InformationThis is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, thesalary is driven by the collective bargaining agreement. The wage for this position is $45,000-$60,000. Salaryis competitive and commensurate with qualifications and experience, while alsoconsidering internal equity For more information on Civil Service classifications, please visit the SUCSS web site at Work authorization is not available for this positionApplication Procedures & Deadline InformationApplications must be received by 6:00 pm (Central Time) on November 12th. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Please upload your cover letter, resume, and three professional references. Applications not submitted through will not be considered. For further information about this specific position, please contact ...@illinois.edu. For questions regarding the application process, please contact 217-###-####.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-###-####, or by emailing ...@illinois.edu.Requisition ID: 1027322Job Category: Administrative SupportApply at: