Location: Augusta,GA, USA
About Company
Gulf Coast Industrial provides multi-craft services throughout the Southeast and Gulf Coast, with a focus on industrial coatings, insulation, scaffolding and fireproofing services.
Gulf Coast Industrial is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantage Business (SDB).
We offer competitive salaries and full range of benefits including: generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.
Job Summary: A positive and enthusiastic person with a strong ability to multitask and oversee office functions welcome visitors, coordinate meetings and appointments, and support the company operations by maintaining office systems, overseeing operational efficiency, and effective communications.
Duties and Responsibilities:
* Supports company operations by maintaining office systems.
* Collect all information needed to calculate bills receivable (order amounts, discount rates, etc.).
* Check the data input in the accounting system to ensure accuracy for the final bill.
* Issue invoices and bills and send them to customers through various channels (mail, email, etc.).
* Responsible for gathering and compiling timesheet data from employees across departments.
* Maintains office services by organizing office operations and procedures, preparing timesheets for payroll, controlling correspondence, designing filing systems, reviewing, and clerical functions.
* Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
* Completes operational requirements by scheduling and assigning employees and following up on the new hire onboarding process.
* Assist in recruiting, interviewing, and facilitating the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
* Conducts or acquires background checks and employment eligibility verifications.
* Assist in conducting new hire orientation with new employees and support employee recognition programs.
* Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
* Understands and promotes compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
* Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
* Performs other duties as assigned.
Key Requirements, Education, and Experience:
* Bachelor's degree in business administration is preferred.
* Knowledge and Experience in Heavy Industrial Construction Industry preferred.
* Minimum of 2 yrs. experience in Office Administration
* Required Skills/Abilities:
* Comprehensive knowledge of multi-craft services.
* Proficient in MS Office with advanced knowledge of MS Excel
* Excellent time-management skills, self-motivated, organization, and attentive to detail
* Ability to communicate effectively, both verbal and written with customers and employees at all levels
* Ability to understand and follow specific procedures and directions.
* Must have a clear background and successfully complete drug screen.
* Ability to work independently and as part of a team.
Travel:
EEO Statement:
ASRC Industrial (AIS) and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS is an Equal Opportunity Employer.