Office Assistant 2 - Facilities Service Center- NY HELPS
: Job Details :

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):One year of clerical experience.COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):Candidates must have permanent appointment in an Office Assistant 2 NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 2 Full-Time, Brockport location. Duties Description This position serves as support staff for Campus Facilities Service Center and Environmental Health & Safety Department. Work consists of day-to-day activities of the departments, which includes but not limited to all aspects of customer service, data entry, development of simple reports, work order data maintenance and input. Will assist and backup with front line support by way of data management, address simple inquiries and the maintaining of proper recordsJob Functions:Facilities:Provides coordination and oversight of daily activities of the Campus Facilities Service Center.Provides necessary reception coverage for office and backup to the Office Assistant 1.Gathers, compiles, and prepares data from manual or automated files and other sources of various reports, publications, records, or external or internal communications.Generates reports from the Facilities work order system upon request.Responds to inquiries concerning the operation of the unit or program area via email, phone or in person.Reviews forms and applications and make appropriate determinations.Maintains the rental vehicle program - corrective data control, answering inquiries and coordinates rental agreements.Develops and updates Facilities Service Center departmental Standard Operating Procedures (SOP).Understands and complies with NYS DMV, Vehicle Insurance and SUNY policies and procedures.Environmental Health & Safety (EHS):Assists with managing the Crowd Manager program training records.Enters, verifies and processes Initial Van Safety Course Registrant and Refresher courses.Establishes work orders related to deficiencies in conjunction with Facilities Inspection Report Records.Creates, Maintains and reviews various reports, spreadsheets and databases. Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by October 16, 2024. Some positions may require additional credentials or a background check to verify your identity.Name Kallee Quill Telephone 158#######6 Fax Email Address ...@brockport.edu AddressStreet 350 New Campus Drive City Brockport State NY Zip Code 14420 Notes on Applying Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by October, 16, 2024.