Office Assistant 2 - Stores/Mail (NY HELPS)
: Job Details :

Duties Description The duties of the Office Assistant 2 - Stores/Mail include, but will not be limited to, the following:Opening/sorting mail, folding/inserting letters and inter-office mail deliveryReceives, stores and distributes goods, materials, equipment and records in a stockroom/mailroomLoads, unloads and physically handles equipment and suppliesRotates stock in storage areas as requiredMaintains perpetual inventory records to monitor and control inventory stock levelsMaintains records or logs of items shipped, delivered and receivedAssesses the need for ordering supplies, materials and equipment based on inventory levelsPrepares purchase requisitions to procure goods, materials, equipment and suppliesPrepare various reports related to inventory of materials received and distributedPlans or assists in the layout of storage areasCommunicates with agency staff, users, vendors, manufacturers, shippers and other partiesEvaluates clerical procedures and processes forms and documents relative to the efficiency of operationsSupervises subordinate staffPrepares the mailing of monthly retirement checksMay perform courier runs in a motor vehicleWork Environment, Travel, and Physical DemandsA valid driver's license is requiredSome heavy lifting may be necessary, the ability to lift 50 pounds is requiredThe position requires the use of various mail processing equipment such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires use of pallet jacks, dollies and other material handling equipment.Travel to our second location in Malta, NY may be required Minimum Qualifications Resumes submitted via email will not be considered. EITHER 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as an Office Assistant 2- Stores/Mail (SG-9); OR 3) Eligible for transfer under the provisions of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title.To be appointed via the NYHELPS program, you must meet the following requirements:One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.Preferred QualificationsAble to operate machinery such as an Inserter or Labeler, high speed B&W and color printers which requires programming for each jobKnowledge of Microsoft ExcelCommitment to providing exceptional customer serviceExcellent communication skillsExcellent interpersonal skills Additional Comments Resumes submitted via email will not be considered. In order to be considered for this position, you must meet the minimum qualifications and apply directly to the posting on our applicant portal. The applicant portal address is: NY HELPS Program InformationThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Please note: This is a promotional title, so all promotional opportunities must be exhausted before a non-state employee can be appointed via NY HELPS.For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications, and any specialized requirements, of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.Some positions may require additional credentials or a background check to verify your identity.Name Human Resources Telephone 518/447-2906 Fax Email Address ...@nystrs.org AddressStreet 10 Corporate Woods Drive City Albany State NY Zip Code 12211 Notes on Applying Resumes submitted via email will not be considered. In order to be considered for this position, you must meet the minimum qualifications and apply directly to the posting on our applicant portal. The applicant portal address is: