Location: Shelton,WA, USA
Office Assistant 3
Washington Corrections Center
Shelton, WA.
7:00am-3:30pm (0700-1530) Monday-Friday
$3,717.00-$4,923.00 per month
The Department of Corrections is seeking a highly motivated and qualified Office Assistant 3 for the Washington Corrections Center located in Shelton, WA. This position is non-permanent.
The Office Assistant 3 (OA3) in the Health Services Records department helps to ensure patient health records are managed in a way that supports the Health Services Mission of delivering high-quality, efficient, and effective healthcare services in a safe and secure environment during the patient's incarceration and reentry. This contributes to the agency's mission to improve public safety by positively changing lives.
A completed application packet will include:
* A detailed resume
* A cover letter regarding your interest for this position with our agency
* Three professional references
Application assessment will be ongoing, the hiring authority reserves the right to offer the position at any time during the recruitment process. It's the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.
Medical Record Services:
* Create and audit incoming incarcerated individual records.
* Pull, process and prepare all medical records prior to them leaving the facility.
* This position has secondary responsibility to backup office support staff in other positions within the WCC Health Services department when needed.
Customer Service/Office Management:
* Oversees conditions of office setting and safety factors; arranges corrective measures
* Provide information to external and internal customers
* The OA3 may be required to research policies, OMs, WACs, and health records standards.
* Participate in kite management and general mail distribution processes
Be a contributing and supportive team member of the clerical team and the total health services team:
* Model professional, respectful behavior
* Consistent attendance
* Follow posted protocols and CBA for absence notification and coverage coordination
* Punctuality
* Respectful communication
* Attend team and staff-wide meetings
* Seek feedback and give others constructive feedback
* Support and suggest innovative ideas and strategies
* Foster teamwork
Other duties as assigned:
* Promote safety and security; be an active participant; be aware, be alert, act safely and make recommendations.
* Attend all required training.
Required Qualifications:
* High school graduation or equivalent
* And three years of general office experience Basic Knowledge of office equipment; phone fax, copier, printer, computer, etc.
* Effectively communicate with co-workers, the public, and/or criminal justice agencies.Ability to type a minimum of 40 words per minute
* Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
* Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
* People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
* Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
* Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.
Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:
* Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
* Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
* People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
* Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
* Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.
IMPORTANT NOTES:
* Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Please note: Phone number AND email address are required for all professional references.
* A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
* Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
* We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
* Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
* Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
* Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
* This position may be represented by a bargaining unit.
* Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
* Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
* Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
* Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
* Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
* DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
* DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
* Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
* Respectfully acknowledge people's differences and recognize these differences as important and valuable.
* Promote inclusiveness.
* Be culturally sensitive and appropriate.
* Respect and value diverse backgrounds and traditions.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
* Up to 25 paid vacations days a year
* 8 hours of paid sick leave per month
* 12 paid holidays a year
* Generous retirement plan
* Flex Spending Accounts
* Dependent Care Assistance
* Deferred Compensation and so much more!
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email ...@doc1.wa.gov.
For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-###-####.