Location: Bend,OR, USA
Office Assistant - Fire Science (Part Time, Temporary Hourly, Non-Benefited)
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Position Details
Position Information
Position Title Office Assistant - Fire Science (Part Time, Temporary Hourly, Non-Benefited)
Classification Title Temporary PT Hourly
Hourly rate, Stipend, or Load Unit $15.03
Close Date
Position Type/Employee Class Temporary PT Hourly
Instructor Status Not applicable
Overtime Eligible Non-Exempt
FLSA Status
Campus Location Bend
Primary Purpose
Performs a variety of general clerical, office and receptionist duties. Greets instructor, students, visitors, answers questions, gives directions, makes referrals and provides information and assistance about department operations and procedures.
Essenatial Duties and Responsibilities
+ Serve as the first point of contact for members of the campus community; provides front counter and general office assistance; maintains an inviting and friendly atmosphere in reception area.
+ Provide general campus and building information to students, staff and community members through in- person, phone and or email interaction.
+ Provides support to students and faculty; compiles data for preparation as requested.
+ Receive and file paperwork, answers the phone, delivers materials, etc. May make photocopies as requested by faculty or other office staff.
+ Maintain cleanliness of surrounding areas. Enter job tickets into the campus system for other maintenance items.
+ Perform other duties as assigned that support the overall objective of the position.
Department Specific
Knowledge, Skills, and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
+ Ability to interact and serve students from a variety of backgrounds, respecting cultural and socio economic differences.
+ Ability to perform the duties of the position either supervised or independently, following well defined policies and procedures.
+ Able to attend carefully to details and complete data entry and word processing tasks accurately in a work environment that involves frequent interruptions.
+ Able to communicate with a diverse group of students, sometimes in stressful situations, using tact and diplomacy.
+ Ability to respond, with sensitivity, to students with diverse needs.
+ Ability to represent the College in a positive, professional manner.
+ Ability to work as a team member to solve problems and achieve goals.
+ Ability to work effectively with community partners, students, staff and all COCC departments.
+ Ability to plan and work successfully with minimal supervision.
+ Ability to manage multiple projects/tasks at one time.
+ Ability to use standard office equipment, including e-mail, phones, Microsoft Office software, web editing software, and familiarity with web-based blogs and social networking.
+ Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
+ Strong interpersonal, organization, and customer service skills.
Ergonomic Requirements
Work hours are typically varied Monday through Friday, with occasional evening and weekend hours or schedule changes for special events. Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to sit at a workstation for extended periods of time and to stand upright and interacting at a customer service station. Requires near visual acuity to write, read written materials and computer screens. Requires sufficient hearing and speech ability for ordinary and telephonic conversations. Requires the ability to lift up to 50 pounds, at times. Required to reach, bend, twist, and grasp.
Required to set up and take down furniture and equipment. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.
Minimum Requirements
+ High School Diploma or equivalent.
+ General clerical or reception experience
Licenses: Oregon Drivers License Preferred
Certifications: NWCG certifications are a plus
Equivalency Statement
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.
Preferred Qualifications
+ Previous employment experience with a community college.
EEO Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.###.#### or the Vice President for Student Affairs at 541.###.####.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCCs EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.