Salary: $48,313.42 - $65,832.64 Annually Location : Vacaville, CA Job Type: FULL-TIME Job Number: 2108 Department: Multiple - See Job Posting for Details Opening Date: 11/14/2024 Closing Date: 11/25/2024 5:30 PM Pacific ABOUT OUR JOBThe City of Vacaville - A beautiful place to live, a great place to work! With more than 600 employees, the City of Vacaville values work-life balance and offers flexible/hybrid work schedules, every other Friday off, employee social and wellness activities, casual dress days, competitive pay and a generous benefits and retirement package. Contribute to our vibrant community and join the City of Vacaville! The City of Vacaville is currently recruiting to fill two (2) full-time Office Assistant I/II positions. Currently we have one full-time Office Assistant I/II vacancy in our Fire department and one in our Public Works department. This recruitment will establish an Office Assistant I/II City-wide eligibility list for future full-time, part-time and limited-term vacancies in this classification that may occur over the next 12-month period. Salary Ranges Office Assistant I $48,313.42 - $58,725.02/annually Office Assistant II $54,160.90 - $65,832.64/annually Working for the City of Vacaville comes with an excellent benefits package including:
- Medical Insurance at affordable rates - City covers up to 85% of Kaiser premium, other plans are also available
- Vision and Dental Insurance monthly premiums covered 100% by the City
- Paid sick leave, vacation leave, thirteen holidays and two floating holidays a year
- Tuition reimbursement and student loan repayment
- Deferred compensation plan with City contribution, no employee match required
- California Public Employees Retirement System (CalPERS) plan enrollment and Retiree Health Savings account
**Please see our generous benefits package here** Under general supervision the Office Assistant provides a variety of routine to complex clerical support to various City offices, which may include receptionist duties, typing, word processing, data entry, record keeping and filing. Please see below for sample job duties and responsibilities for the current vacancies: Fire Department
- Provide customer service support by answering phone inquiries and assisting visitors at the front desk
- Manage the intake and processing of fire department plans
- Handle payments and transactions related to plans and fire permits
- Assist with a variety of departmental projects and tasks as needed
- Respond to public inquiries, including processing public records requests
- Distribute mail and packages to all fire stations
- Assist with filing and processing training paperwork
- Help at department public education events
Public Works
- Customer service support by answering phone inquiries and assisting visitor at the front desk
- Assist with website updates for department
- Administrative support for the Public Works CIP Division including: assisting with Capital Improvement Project documents, bid documents, various memos and correspondence
- Invoice entry and purchasing card reconciliation
- Filing and Mail Distribution
- Assist with departmental projects and tasks as needed
Please click on the links below to view complete job descriptions for each position. ABOUT YOUThe ideal candidate will have excellent customer service skills in order to serve the public, both in person and on the phone, as well as strong oral and written communication skills. Minimum Qualifications:Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Office Assistant I Education: The equivalent to a high school diploma. Experience: One year of general office experience, including typing, computer usage and public contact. Office Assistant II Education: The equivalent to a high school diploma. Experience: Two years of work experience equivalent to an Office Assistant I in the City of Vacaville. Some other desirable knowledge, skills and abilities include, but are not limited to:
- Ability to multi-task
- Ability to be well organized
- Excellent interpersonal skills
- Prior experience using Excel and Word
- Ability to maintain effective working relationships
LICENSE OR CERTIFICATE Select positions may require the possession of a valid California Class C Driver's License and a satisfactory driving record as conditions of initial and continued employment. ABOUT EVERYTHING ELSE A completed City of Vacaville Employment Application and Supplemental Questionnaire must be received by the Human Resources Department at 650 Merchant Street, Vacaville, CA 95688 prior to 5:30 p.m., Monday, November 25, 2024.IMPORTANT: Contact with candidates will primarily be via email. Make sure you list a current email that you check regularly with your application. Applicants are encouraged to apply online at . Application packets may also be requested in person at the Human Resources Department or by calling (707) ###-####. Resumes will not be accepted in lieu of a completed application packet. For ADA information and other Frequently Asked Questions, please click on the link below: Applicants receiving a conditional offer of employment must successfully complete the pre-placement process for this position before a final offer will be extended. Pre-placement assessments for this position include an employment and education verification, a Livescan (FBI/DOJ fingerprint review) and may include a DMV review. Vacaville City Employee's Association The City of Vacaville values our team and understands the need for work-life balance. Employees in most positions work a 37.5 hour work week and enjoy every other Friday off. In addition, we provide a collaborative work environment, employee social and wellness activities through a program we call CoV Life, casual dress days, competitive pay and a generous benefits and retirement package. More detailed information related to our full-time employee benefits can be found on our y page. Part-time positions are paid an hourly rate and can work up to a maximum of 129 hours per month. Part-time positions are at-will, are not eligible for health or retirement benefits (including CalPERS membership), and do not accrue leave time with the exception of state mandated sick leave (40 hours per year). Part-time positions are not covered by Social Security and are not eligible for the City of Vacaville's retirement plan through CalPERS and are therefore required to make 7.5% pre-tax contributions into a qualified plan under the Omnibus Budget Reconciliation Act of 1990 (OBRA). For the City of Vacaville, the plan is a Section 457 Deferred Compensation Plan through Nationwide Retirement Systems, Inc. 01 Do you have one year of general office work experience that includes typing, computer usage and public contact?
02 Do you have two years or more of general office work experience that includes typing, computer usage and public contact?
03 Please describe your general office experience. 04 Select positions may require the possession of a valid Class C Driver's License. Do you possess a valid Class C Driver's License?
05 If you do not possess the typical education and experience listed as minimum qualifications on the job flyer, or if you would like to expand on your qualifications, please explain how your particular combination of education and experience has provided you with the required knowledge and abilities to perform this job. Required Question