Office Assistant III - Development Services/Building Inspection
: Job Details :

Salary : $42,785.60 - $60,361.60 Annually Location : 44 W. Hebble Ave., Fairborn OH 45324 Job Type: Full-time Job Number: 000187 Department: Development Services Opening Date: 11/20/2024 Closing Date: 12/6/2024 11:59 PM Eastern Description The Office Assistant to the Development Coordinator will provide administrative support to the Development Coordinator in the management and oversight of grant-related activities. This role involves a variety of tasks to ensure the smooth operation of the grant process, including maintaining records, scheduling meetings and assisting with documentation. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Examples of Duties Assists with coordinating development and maintenance of the Community Development Block Grant (CDBG) program rehabilitation and repair programs. Conducts and attends pertinent construction progress meetings, pre-bid meetings, pre-construction meetings, public information meetings, etc., which may be held outside normal working hours. Assist the Development Coordinator with daily office tasks, including filing, scheduling, and managing correspondence. Organize and maintain electronic and paper files related to grants, including proposals, reports, and financial documents. Handle phone calls, emails, and other communication from internal and external partners related to grant projects. Support the preparation of grant materials and reports, ensuring all required documentation is complete and accurate. Assist in the submission process of grant applications, ensuring that all documentation and deadlines are met. Track and monitor the status of grant applications and reports, ensuring timely submission and compliance with grantor requirements. Coordinate meetings, including scheduling, preparing materials, and conducting meetings as needed. Provides information over the phone and in person regarding the department's operation and/or services and directs callers to other divisions/departments. Liaise with other departments, agencies, or grantors as necessary to obtain information and resolve issues. Assist with administrative tasks for code enforcement and planning as needed. Typical Qualifications High school diploma or equivalent; or an associate's degree is preferred. Minimum of 1-2 years of administrative experience, preferably in a nonprofit or grant-related environment. Supplemental Information Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Attention to detail and ability to follow processes and procedures. Ability to work independently and as part of a team in a collaborative, fast-paced environment. Full-time, with occasional evening work as required to meet deadlines. Office-based work environment with occasional travel for meetings or events. Ability to lift and carry materials (up to 20 lbs), as needed for administrative duties. Health Insurance offered is a high deductible health plan (HDHP) and health savings account (HSA). Monthly premiums are paid by employees at 21%. Deductibles are $2000/$4000 (Single/Family). The City funds 75% of the deductible after successful probationary period expiration as approved by the annual budget. Dental Insurance offered through Delta Dental (employee pays 10% of monthly premium). Vision Insurance is offered through EyeMed (employee pays 10% of monthly premium). AFSCME employees follow their bargining unit agreement for dental, vision, hearing and life. Term Life Insurance is paid by the employer. Employees and Employer contribute to Ohio Public Employees Retirement System (OPERS) or Ohio Police & Fire Pension Fund dependent on position. Vacation/Sick Leave accrual is more than adequate. Personal Leave/Injury Leave/Funeral Leave/Sick Leave is provided based on Union or Non-Union group. Holidays (11 per year) Deferred Comp and Employee Assistance Program (EAP) are offered.