OverviewMinerals Technologies Inc. (MTI) is a leading, technology-driven specialty minerals company that develops, produces, and markets a broad range of mineral and mineral-based products, related systems and services. MTI serves a wide range of consumer and industrial markets, including household and personal care, paper, foundry, steel, construction and environmental solutions around the world. The company reported global sales of $2.2 billion in 2023. Position: Office Assistant Location: New York, NY Salary: $85,000 - $105,000 *This is a temporary role with high potential to transition to a full time position*Job Summary The Office Assistant will support the Administrative Team as well as Corporate Officers located at the New York office, in daily administrative and operational functions, and make recommendations and decisions to promote the strategies and practices of the Company and industry on behalf of senior level management. ResponsibilitiesPrimary Duties and Responsibilities
- Perform administrative duties:
- Answer the company's general phone line
- Answer door, greet visitors and sign for packages
- Set up meetings in conference rooms and prep/reset as needed
- Calendar and email management as appropriate
- Schedule meeting/trips and conference calls as appropriate
- Process expense reports as needed
- Provide general administrative support- file management, faxing, photocopying and printing
- Order office supplies
- Order and restock kitchen supplies and snacks/beverages
- Set up and clean up catered lunches
- Maintain kitchen area (coffee machine, dishwasher)
- Maintain hospitality baskets
- Weekly itinerary coordination and distribution
- Hotel office coordination and management
- Replenish and maintain branded merchandise as needed
- Maintain and coordinate in-office celebrations (birthdays, anniversaries)
- Strategic planning of events and content
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization as needed
- Independent management and execution of projects as assigned
- Obtain notary license
Note: Management reserves the right to assign or reassign duties and responsibilities to this job at any time. OE/Lean
- Actively participates in the implementation of sustainable improvement processes and Operational Excellence.
Qualifications The requirements listed in the sections that follow are representative of the knowledge, skills and/or abilities required to perform the duties of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions (primary duties) of the job. Education and Experience
- College Degree required with 3 + years of experience and comfort supporting a corporate office environment including senior level executives
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, and PowerPoint)
- Careful attention to detail
- Strong organizational skills (ability to prioritize and manage time efficiently)
- Able to work equally well as a team member and team leader in a self-directed work team
- Ability to demonstrate Emotional Maturity, Integrity, Intellectual Curiosity and Customer-focus
- Ability to Set High Expectations and handle multiple projects simultaneously
- Ability to hit the ground running and adapt to an executive environment
- Analytical and conceptual thinking skills for problem-solving and root cause understanding
- Exceptional communication skills for internal and external customer service
- Responsive to a changing work environment
Working Conditions:
- While performing the duties of this job, the employee is typically required to regularly conduct work in a controlled office environment, moving around the office as needed, sitting at a desk, using office equipment, including but not limited to a personal computer, fax machine, copier and telephone, read, write, listen, speak, and understand English, have the ability to work independently, be dependable and maintain confidential information, integrity and composure at all times.
- Constant contact with individuals internal and external to the organization occurs via various methods of communication, typically including face-to-face discussions, email, phone calls, and Teams chats.
Work Hours:
- Full time, Monday-Friday with normal scheduled hours of 8:00AM - 6:00PM EST.
- Occasional overtime may be required.
Safety Training: A new employee hired to perform the duties of this position is required to be provided New Employee Training by a qualified individual or through the online training system. Additionally, an employee must be provided further training if a job duty/task has changes that will affect the health and safety aspects of that employee's position. Additional refresher safety training will be required as management deems appropriate or as dictated by government regulations. Minerals Technologies Inc. (MTI) is a leading, technology-driven specialty minerals company that develops, produces, and markets a broad range of mineral and mineral-based products, related systems and services. MTI serves a wide range of consumer and industrial markets, including household and personal care, paper, foundry, steel, construction and environmental solutions around the world. The company reported global sales of $2.2 billion in 2023. MTI focuses on two major segments - Consumer & Specialties and Engineered Solutions. Our Consumer & Specialities segment offers technologically enhanced products to consumer-driven end markets plus specialty additives that become functional components in a variety of consumer and industrial goods. This segment includes our Household & Personal Care and Specialty Additives product lines. The Household & Personal Care product line provides mineral-to-market products that serve consumer-oriented end markets including Pet Care, Personal Care, Fabric Care, Edible Oil, and Renewable Fuel Purification. Our Specialty Additives product line provides mineral-based technologies serving Paper, Packaging, Sealants & Adhesives, Paint & Coatings, Ceramics, Plastics, Food & Pharmaceutical markets. Our Engineered Solutions segment offers advanced process technologies and solutions that are designed to improve our customers' manufacturing processes and projects. This segment includes our High-Temperature Technologies and Environmental & Infrastructure product lines. Our High-Temperature Technologies product line offers specially-formulated blends and technologies primarily for Foundry and Steelmaking industries. Our Environmental & Infrastructure product line provides waterproofing, water purification, remediation and other fluid management technologies for critical projects for Remediation, Water Purification, and Infrastructure. MTI provides a business environment and promotes a culture that encourages all employees to contribute to our success. We have long been committed to the recruitment and advancement of the most talented and qualified people. We recognize that MTI's ability to provide the highest caliber of products and services is enhanced by a workforce that reflects the diversity of the communities and countries in which we