Office Assistant
: Job Details :

Our client, a growing private equity firm focused on healthcare investments, is seeking a Temporary Office Assistant to join their New York City team for an open-ended commitment covering a medical leave. The hours are 8:30am-5:30pm (flex needed), and this role requires someone to be on-site 5 days per week.Reporting directly to the Office Manager, the Office Assistant will ensure the smooth running of the NYC office by supporting and helping to deliver all administrative and logistical tasks within the office. Pay rate up to $30/hour.Responsibilities:Office Management & AdministrationEnsure a qualitative reception of customers, employees, and service providers. Provide office guests with a hospitable experience by greeting and welcoming all guests.Manage guest access.Works with the Office Manager to ensure the effective management of contracts and relationships with relevant US suppliers, to include the office building, corporate hotels, office supply providers, cleaners, etc.Manages all mail and deliveries (i.e., USPS, UPS, FedEx, etc.) by sorting, distributing, and posting mail and packages as needed.Ensures sufficient office / pantry supplies at all times and keeps both tidy and organized throughout the day. Manage inventory.Maintains tidiness and overall aesthetics of the NY office. Ensures the kitchen and all meeting rooms are always clean and presentable during the day.Prepares office for client meetings (i.e., schedule meetings, prepare conference rooms, etc.).Helps to build team cohesion by supporting the NY team with the organization of social events, at the direction of the Office Manager and other relevant team members.At the direction of the Office Manager, undertakes tasks to ensure compliance with all legal office requirements, to include (but not limited to) workplace safety (i.e., OSHA) and fire safety requirements.Travel & Administration CoordinationSupport Executive Assistants to book travel and accommodation for Partners and team members when required.Support Office Manager with monthly expense reports.Support hospitality requests and help manage the company apartment (bookings, cleaners, general maintenance).Provide general office administrative support.Handle special projects and other duties as assigned.Qualifications:Bachelor's degree preferred1-2 years of related administrative experience in a fast-paced corporate environmentProficiency in Microsoft OfficeExcellent organizational skills with the ability to help create order and manage processes in a process-light environmentStrong multi-tasking and prioritization skills with an excellent attention to detailStrong communication skills, both written and verbalProactive, able to take initiative and proactively seek information needed to complete tasksTrustworthy, able to be trusted with confidential information No task is too small mentalityMust possess a mature and professional demeanorMust be able to lift 50 poundsBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .We look forward to working with you.Beacon Hill. Employing the Future (TM)Minimum Salary: 30.00 Maximum Salary: 30.00 Salary Unit: Hourly