We are looking for an Office Assistant for a top fashion company in New York City. The Assistant to the Global Brand provides high-level administrative support to our Executive Leadership Team. This role involves a wide range of responsibilities, including managing and inputting expenses, organizing meetings and travel, handling confidential information, and liaising with internal and external stakeholders. Responsibilities:
- Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.
- Manages all logistics associated with meetings, appointments, and travel for the ELT.
- Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming.
- Develops strong collaborative relationships with the administrative and operational team members.
- Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips.
- Creates, formats and edits correspondence and presentational decks with precision and minimal direction.
- Project manages various initiatives and activities to ensure completion and that deadlines are met.
- Processes invoices and generates seasonal or quarterly reconciliation reports.
- Facilitates new employee set-up.
- Works independently on specific projects as assigned.
- Serve as a point of contact between the CDO and internal/external stakeholders.
Required Qualifications:
- Minimum 1-3 years of experience as an Administrative Assistant, preferably with experience in a fashion brand. Previous experience working in Concur or Workday.
- Bachelor's Degree in related field
- Strong problem-solving skills and attention to detail.
- Proactive, with the ability to anticipate needs and act independently.
- Detail-oriented and highly organized with a desire to maintain schedule, filing systems, and calendar.
- Experience with booking and scheduling domestic and international executive travel.
- Strong sense of urgency.
- Professional demeanor and positive attitude
If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn . Opportunity Awaits.