Who We Are: The Huff Group, LLC specializes in expanding the financial skills of people in business. These enhanced money skills enable non-financial people to fully understand financial terms and concepts and how they are applied to make money. This expanded knowledge enables these individuals to have a far greater impact within their companies or organizations.Who We Want: We want an Office Assistant who will perform general administrative duties including clerical, receptionist, and project-based work. The position requires proficient knowledge of Microsoft Suite, have a good attention to detail, and performs duties in a positive, professional, and friendly manner.Essential Duties:
- Answers phones and route calls accordingly and helps filter questions if possible
- Greets guests in a professional, friendly manner and notifies employees of guest arrival
- Proactively track projects/tasks to ensure work is completed on schedule
- Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
- Prepares and edits correspondence, communications, presentations, and other documents
- Pursues delegated tasks to completion
- Establishes, develops, maintains, and updates filing system for department or branch
- Retrieves information from files when needed
- Conducts research, collects, and analyzes data to prepare reports and documents
- Manages and maintains employees' schedules and appointments
- Arranges and coordinates meetings and events
- Monitors, screens, responds to, and distributes incoming communications
- Mails items and sorts mail for office employees
- Writes up service calls and job tickets
- Orders and tracks office supplies
- Processes paperwork and files under direction of branch employees
- Manages and executes the team Marketing Calendar
- Maintains and sends out monthly mailings
- Plans and executes events
- Creates and sends out videos to customers, vendors, and referral partners
- Exhibits extreme discretion in handling all business matters
- Participates in internal meetings and required trainings
- Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
- Other duties as assigned
Requirements Qualifications:
- High School Diploma or GED equivalent required
- Minimum of 1 years of administration experience preferred
- Proficient PC skills to include Excel, Word, and Microsoft Outlook
- Excellent written and verbal communication skills
- Strong customer service skills to internal and external customers
- Ability to develop positive relationships
- Exceptional organization and time management skills
- Ability to manage multiple tasks and deadlines in a fast paced environment
- Must be able to implement written procedures
- Independent, self-starting, team player with a positive attitude