Location: Flowood,MS, USA
Unitek Global Services is looking for a reliable and competent Office Assistant to help with the organization and running of the daily administrative operations at our corporate location in Jackson, MS. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities: Organize office and assist associates in ways that optimize procedures Sort and distribute communications in a timely manner Schedule and plan meetings and appointments, including preparing the meeting room and ordering/coordinating delivery of meals at the appointed time Monitor level of supplies and handle shortages Resolve office-related malfunctions and respond to requests or issues Coordinate with other departments to ensure compliance with established policies Maintain trusting relationships with customers and colleagues Perform receptionist duties including answering phones, directing calls and greeting guests Weekly time entry for employees Ordering and coordinating delivery of breakfast/lunch for the office when requested Monitor and stock the kitchen Processing invoices for payment Manage setting up and disconnecting utilities for remote job sites Data entry and filing as necessary Other duties as assigned by management Job Requirements: Proven experience as a back-office assistant, office assistant, or in another relevant administrative role Knowledge of Microsoft office and other computer skills Working knowledge of office equipment Thorough understanding of office management procedures Excellent organizational and time management skills Excellent written and verbal communication skills Professional phone skills Able to multitask and follow instructions with little oversight