Office Assistant
: Job Details :

Job Title: Office Assistant

Job Description

- Provide high-touch support to employees in the workplace, including tools, support, information, and wayfinding.

- Uphold safety guidelines, best practices, and standards for employees and cross-functional service teams.

- Regularly assess space readiness, ensuring workspaces, conference rooms, and offices are safe and ready for occupancy.

- Support all aspects of onsite facility management, as directed by the Facility Manager.

- Provide staffing for the onsite Reception desk and perform all related duties; and additional tasks as directed by onsite and regional leadership.

- Proactively identify compliance issues and address or escalate as necessary.

- Obtain voice of the customer data to capture service needs and share information with leadership and cross-functional teams.

- Provide assistance and support to cross-functional teams when needed (i.e., Events, Security, and Facilities Teams).

- Order supplies for Facilities and Reception Teams.

- Follow up on facility tickets and validate their completeness.

- Create and follow up on building-related issues with onsite property team members.

- Coordinate vendor communications and access for work orders.

- Provide mailroom email support, communications, and coverage.

- Support onsite events as needed.

- Implement Workplace Programs and Operations (may include handling internal service ticket system requests, new hire orientations, etc.).

- Act as the liaison with property management on all building/site issues.

Qualifications:

+ Competency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

+ 2+ years of recent experience within a hospitality setting

+ Ability to multitask

+ Reliability and professionalism

+ HS Diploma or GED minimum required

Work Environment

This job operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Work hours are Monday to Friday, either from 7 AM to 4 PM or 8 AM to 5 PM.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.