Office Associate
: Job Details :


Office Associate

CertaPro Painters

Location: Greenville,SC, USA

Date: 2024-12-23T09:03:49Z

Job Description:
Benefits:
  • Health insurance stipend
  • Competitive salary
  • Paid time off
  • Training & development
POSITION OVERVIEW•Represent CertaPro Painters of Anderson-Greenville West (an independently owned and operated CertaPro Paintersfranchisee) to all suppliers, customers, applicants, employees, etc., to differentiate ourselvesfrom our competition and to further enhance our Brand of Certainty. •Service all prospective and existing customers to exceed their painting needs and createcustomers for life.•Collaborate with all employees to meet/exceed their needs.•Ensure that all tasks are completed in a timely and professional manner.•Develop a close working relationship with the General Manager (GM) and Sales Associate(s) toensure all expectations are met with the employees and customers.•Live the Values of CertaPro Painters:o Deliver What You Promiseo Respect the Individualo Have Pride in What You Doo Practice Continuous Improvemento Embrace Possibilities•Fulfill the obligations of the essential functions as outlined below:MARKETING:o Update direct mail (DM) drops in CertaOne.o Manage and process all Datamining mailings.o Maintain franchise website to be compliant with CertaPro Standard Operating Procedures (SOP).o Ensure all Marketing Tactics are executed per the Company's Annual Marketing Plan.o Ensure all customer mailing lists are up to date.o Organize trade shows.SALES:o Create sales packages.o Enter leads into CertaOne.o Update customer reference lists regularly.o Maintain inventory and update all point-of-sale material.PRODUCTION:o Collect and track actual hours worked on job sites daily.o Update Production Scheduler in CertaOne.o Create Job Jackets.FINANCIAL:o Enter Annual Financial Plan (AFP) into QuickBookso Keep QuickBooks up to date and accurate.o Cost all completed jobs.o Invoice customers.o Prepare reports.o Reconcile supplier invoices and manage the office supply budget.o Reconcile expense reports submitted by staff.ADMINISTRATIVE:o Update and keep CertaOne accurate daily. This includes changing the job status,updating customer contact information, etc.o Reconcile CertaOne to the completed job jackets, including all handwritten notes andchange forms.o File job jacket when the job is complete.o Process payrollo Maintain all files.o Process all mail.o Maintain professional presentation of the office.o Order supplies for the office and others as required.o Maintain vendor relations and files for insurance, phone companies, subcontractors,etc.o Manage facilities.o Answer the phones and coordinate messages and tasks.o Prepare weekly breakdown of results in preparation for weekly meetings withsupervisor.o Create and maintain any requested reports.o Organize company functions.Flexible work from home options available. Compensation: $50,000.00 per year Opportunity is KnockingQualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters® brand culture. This makes each independently owned and operated CertaPro Painters® franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters® franchise, as well.This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.
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