Salary: $19.24 - $20.76 Hourly Location : Douglas County Superior, WI Job Type: Full Time Job Number: OAROD102024 Department: Register of Deeds Opening Date: 10/07/2024 Closing Date: 10/20/2024 11:59 PM Central Description Under the supervision of the Register of Deeds, carry out requirements of the Register of Deeds office as defined in Wis. Stats. 59.43. Provides assistance/customer service to title companies, attorneys, county employees and the general public. Based on 37.5 hours per week, full-time, non-exempt. 2024 Salary: $19.24 - $20.76 per hour Check out this video that sums up who we are and what we do: Douglas County offers a competitive benefits package including, but not limited, to:
- Annual wage increase based on eligibility
- Paid, on-the-job training and advancement opportunities
- 85% county contribution to health and dental premiums
- Health Saving Account (HSA) available to all employees on the county's medical plan- Douglas County makes an annual contribution up to $1000 single employee or $2,000 employee +1 or Family
- Wisconsin Retirement System (WRS)- One of the leading retirement systems in the nation- Contributions are paid according to current year rates set by Wisconsin Department of Employee Trust Funds (refer to for further detail)
- County paid life insurance policy with coverage equivalent to annual salary (affordable Supplemental, Additional, and Spousal/Dependent life insurance available at employee's expense)
- Competitive paid time off including vacation, sick time, personal days and holidays
- Public Student Loan Forgiveness (PSLF) qualifying employer
Essential Duties The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Provides customer service through telephone, email, and face-to-face interactions.
- Reviews real estate documents presented for recording and makes a determination as to whether to accept (record) or reject the documents based upon Wisconsin State Statutes recording requirements; enters recording document data into the land records system.
- Communicates with attorneys, surveyors, title insurance representatives and other customers regarding the statutory recording requirements which need to be met for the recording of deeds, mortgages, and other real estate related documents.
- Prepares documents for indexing and imaging, including the scanning of all recorded documents. Uses quality control and established procedures related to the recording of real estate records and the filing of vital records.
- Issues copies of recorded documents and other filed records upon request and collects required fees.
- Input data from eReturn Transfer Receipts into the Department of Revenue website.
- Assists genealogists, realtors, attorneys, title searchers, surveyors, appraisers, and the general public in the use of office indexes and computer systems.
- Conducts daily cash balancing and submits deposits to the County Treasurer for fees collected.
- Reviews vital records for death and marriage for accuracy and statutory requirements.
- Utilizes the Wisconsin State Vital Records Information System (SVRIS) and the paper vital records filed in the office to access, search and issue certified/uncertified copies of Douglas County birth, marriage and death records.
- Acts as liaison between the public and the state vital records office to effectuate any corrections which need to be made to a vital record.
- Index and verifies information from older recorded real estate documents into the computerized tract index.
- Performs other duties as needed or assigned.
*Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Minimum Qualifications A high school diploma or equivalent is required. Preferred qualifications include vocational or technical training in an office support-related field, at least one year of office experience, customer service skills, and experience working with land records or confidential information. Supplemental InformationRequired Competencies:
- Communicates clearly and effectively, both verbally and in writing, ensures understanding, and conveys information accurately.
- Collaborates effectively with colleagues, contributes to group efforts, and fosters a cooperative and supportive work environment to achieve common goals.
- Makes informed and timely decisions, evaluates options thoroughly, and takes responsibility for outcomes.
- Pays close attention to details, ensures accuracy, and maintains high standards of quality in all work.
- Conducts thorough and accurate research, analyzes information critically, and presents findings clearly and concisely.
- Demonstrates a strong commitment to serving others, prioritizes customer and stakeholder needs, and provides excellent service.
- Demonstrates a strong commitment to maintaining confidentiality, understands the importance of protecting sensitive information, handles confidential documents and communications with discretion and integrity.
Working Conditions: This job operates in a professional office environment and routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Requirements: Requires the ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer, department audio/visual equipment, and photocopier; requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing; tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation; requires the ability to recognize and identify similarities or differences between characteristics of shapes and sounds associated with job-related objects, materials and tasks. Testing Requirements: Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and/or background investigation. Douglas County is an Equal Opportunity and Affirmative Action employer. Part Time Permanent employees who work 30 or more hours per week receive full benefit package with health/dental, with pro-rated vacation, personal & sick time. WRS Retirement. 01 Please indicate your highest level of education
- Associate or higher level of education related to Office Administration or Land Resources
- Associate or higher level of education unrelated to Office Administration or Land Resources
- Some college, no degree
- High School Diploma or GED
- None of the above
02 Do you possess job-related experience working with real estate records, personal property records, and/or vital records?
03 Can you read and understand a legal description?
04 Please briefly describe past work history as it relates to the qualifications outlined in this job posting. If no experience that relates, please indicate none . Required Question