Location: Rochester,NY, USA
Responsibilities
**ABOUT SIMON BUSINESS** **SCHOOL**
Simon offers a rigorously quantitative, economics-based approach to decision-making in one of the most diverse student communities of any business school in America. We firmly believe that a diverse, equitable, and inclusive learning environment benefits all members of our community, and we are committed to working toward lasting, systemic change in our efforts to educate the next generation of business leaders. In 2022, US News & World Report recognized Simon's Full- Time MBA as the #2 most diverse Top 50 program, a nod to our commitment to building a welcoming community.
Simon's degree programs inspire a new level of clarity: about how analytical frameworks drive success in business; about what it takes to collaborate and manage in the contemporary, global workplace; and about professional growth and goals. Simon's MBA programs (Full-Time, Part-Time, and Executive) and four Full-Time MS programs (Accountancy, Business Analytics, Finance, and Marketing Analytics) are STEM designated, which signals program quality and rigor to employers. Additionally, STEM designation allows international students the opportunity to work in the US for up to 36 months after graduation if hired in a STEM-eligible role. Simon's Full-Time MBA is ranked No. 25 in the US by Bloomberg Businessweek (2023); No. 16 in the US by The Economist (2021); and No. 5 in the world for finance, No. 4 in the world for economics, No. 13 in the US among the top MBAs for women, and No. 9 in the US for entrepreneurship by Financial Times (2019, 2018). Our faculty teach and our staff support across all programs, so Full-Time MBA rankings are a strong signal of the value students can expect at Simon-no matter which degree they pursue. In addition, Financial Times ranked Simon No. 3 in the US for pre-experience MS in Finance programs (2023).
**GENERAL** **PURPOSE**
Manages the general operations of Benet Career Center. Working with the Assistant Dean and Executive Director to develop and implement policies and procedures as well as ensures compliance with these procedures for the office and employees. Evaluates and enhances current operational systems on a yearly basis. Prepares reports and completes audits to monitor and improve operations effectiveness.
**SPECIFIC** **RESPONSIBILITIES**
**Employee/Co** **-** **Workers (40%)**
+ Manage the day to day operations of the Benet Career Management Center. Assure department policies and procedures are effectively implemented and new employees are trained on procedures and policies and ensure that the office and hospitality area is maintained, neat, orderly and supplies are stocked.
+ Develop and maintain standard operating procedures to enable effective and streamline approaches to Benet Center
+ tasks such as calendaring, room reservations, ordering of supplies, auditing and reconciliation of monthly budget and invoices, create an onboarding training for new hires and develop an IT onboarding checklist; these are a few of the required procedures but the role is not limited to these.
+ Develop and maintain relationships with all University departments that assist in the achievement of the Benet Centers core mission and smooth operational process.
+ Manage, schedule, and audit the departments master professional development program calendars and the Benet Center outlook calendar.
+ Coordinate the logistics for career related events internally and externally including workshops, career action teams, career fairs, career days, corporate visits, treks, domestic and international travel arrangements for both staff and students.
+ Train newly hired staff members on office procedures and manage the student workers including HRMS entry for payroll.
+ Coordinate various social and team building events to foster strong relationships and a positive team morale among the BCMC staff.
+ Learn the data management role to be a backup in the event it is needed for any extended period.
**Students (20%)**
+ Manage the student's needs, expectations, and experiences with their interactions with the BCMC. Provide them a high level of customer service.
+ Assist with the recruiting, interviewing, hiring, training, and managing of the departments 15-20 Benet Career peers.
+ Manage the UG student workers in the office.
**Budget (30%)**
+ In collaboration with the Benet Center's Assistant Dean, Executive Director, and the Financial Administrator of the Simon School to compile and analyze budget information.
+ Process/ submit all the department's payables for processing.
+ Process/ submit employee reimbursement expenses for all Benet Center Employees.
+ Manages departmental supply ordering and tracking of current supply inventory - ensuring we are within monthly budget.
+ Review and negotiate long term contracted expenses for the department.
+ Reconcile departments monthly expenditures.
+ Compile and analyze budget information and prepare reports monthly, quarterly, semiannually, and annually for the Benet Center's Assistant Dean and Executive Director on the departments spending.
+ Manages the departments P-Card spending account
**Other Duties as assigned (10%)**
+ Remain aware of current trends in Business Schools and participate in on-going training on a wide range of topics including diversity, equity and inclusion, social justice topics, career search related topics, soft skills training, hiring trends, and Human Resources practices.
+ Conducts research and benchmarking projects with peer institutions to monitor best in practices services for the BCMC's Assistant Dean and the Executive Director.
**QUALIFICATIONS**
+ Associate's degree and 3 years of progressively responsible experience in administrative support required
+ Or equivalent combination of education and experience
+ Excellentcustomerserviceandinterpersonalskills.
+ Experience with external vendors, contractors, and insurance requirements preferred but not required.
+ Excellent organizational skills and proven ability to manage workflows involving multiple projects and deadlines. Displays flexibility, initiative, and ingenuity.
+ Ability to work both independently and collaboratively in a team environment.
+ Demonstrated ability to maintain confidentiality and handle sensitive and personal information with sound judgement, tact, and discretion.
+ Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
+ Strong attention to detail and accuracy, strong written and verbal communication skills.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
**How To Apply**
All applicants must apply online.
_EOE Minorities/Females/Protected Veterans/Disabled_
**Pay Range**
Pay Range: $21.36 - $29.90 Hourly
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
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**Location:** Simon Grad School Business
**Full/Part Time:** Full-Time
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