Location: all cities,WA, USA
Job Number: #61-24-25
Job Title: Office Clerk
Location: Sultan High School
Opening Date: September 24, 2024
Closing Date: Open Until Filled
Start Date: 2024-25 School Year
Contract: hours/day; 180 days/year
Salary: PSE Salary Schedule:
This position's responsibilities are to provide a variety of office support to an assigned school or office, including receptionist activities and composing and typing correspondence and reports; record tracking, providing customer service, operating a computer, assisting ill and injured students in the health room and a variety of other support functions.
Essential Functions:
Depending upon the individual assignment, the Office Clerk performs all or a combination of several of the following duties:
* Performs data entry into district PowerSchool program.
* Serves as receptionist: greets students, parents, staff and the public; answers or refers telephone and in-person inquiries; takes messages; uses tact and confidentiality in dealing with sensitive matters; promotes positive public relations for the district.
* Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; takes minutes at meetings; prepares agendas; performs a wide variety of office support.
* Provides a variety of information about events, schedules and procedures to serve students, staff and the public.
* Maintains student attendance records: tracks attendance and tardy data; takes, verifies and processes student absence excuses; may track student contract violations or maintain and report lunch count; informs administrator and/or parents of student absences.
* Maintains student discipline records: schedules suspensions; prepares and distributes notifications; tracks and verifies discipline timelines and student fulfillment of requirements.
* Assists administrators and counselors in scheduling classes and registering students: sends for and receives student records; enters student registration data and assigns class codes; processes student withdrawals; processes teacher grade reports.
* Maintains a variety of files and records as assigned, such as student lists, facility use permits, and other files and records as assigned.
* Opens and distributes mail.
* Provides first aid to ill and injured students in the absence of the school nurse.
* Serves as a model of positive and effective behavior for students and staff.
* Maintains inventory and records.
* Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested.
* Other duties as assigned
Other Functions:
* May oversee the work of student assistants; provides guidance and training in office procedures.
* Provides office clerk assistance to other administrators, teachers, specialists and parent volunteers as time permits.
* Provides a variety of building and program services to create a positive learning and teaching environment.
* May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate.
* Serves as member of educational support team of the district; performs related duties consistent with the scope and intent of the position
Mental Demands:
* Experiences constant interruptions.
* Required to deal with distraught or angry parents and students.
* Required to adapt to shifting priorities and to frequently re-channel work efforts.
Physical Demands:
* Exposed to visual display terminal for prolonged periods.
* Dexterity and precision required in the operation of a computer.
* Required to care for ill and injured children, so exposed to diseases while serving in health room; exposed to bodily fluids in the health room and required to wear gloves as necessary.
* Ability to lift objects weighing up to 40 pounds.
Minimum Qualifications:
* Ability to communicate effectively with students, staff and the public.
* Ability to provide customer service.
* Knowledge of office and clerical procedures.
* Values and promotes a team effort approach to address daily challenges.
* Keyboarding skill at 40 wpm.
* Ability to operate a variety of office machines.
* Ability to operate a computer and learn the operation of specific software programs i.e., Microsoft Office, PowerSchool.
* Knowledge of correct grammar, spelling and English usage.
* Ability to compose and format correspondence.
* Ability to set up and maintain accurate files and records.
* Ability to organize and set priorities for work.
* Ability to maintain strict confidentiality.
* Ability to model positive and effective behavior.
* Ability to establish and maintain effective working relationships with students, parents, staff and the public.
* Ability to follow directions.
Education, License, Certification, Formal Training:
* High school graduation or equivalent and training or experience in general office/clerical work.
* Experience dealing with school-aged children preferred.
* Valid first aid and CPR certification.
CONDITIONS: EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL FUNCTIONS OF THIS POSITION. The preceding lists of positions functions, qualifications and requirements are not exhaustive and may be supplemented as necessary.