ersg are looking for an Office & Contracts Administrator to join our Operations team in the US. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, is willing to work under pressure and to tight deadlines.
Previous experience in an office environment, ideally in a Contracts/HR/Office Administration role is preferred, but full training will be provided.
Responsibilities include:
- Responsible for general office duties such as ordering supplies, coordinating with outside vendors, mail processing, and various ad hoc tasks.
- Performing workers onboarding tasks including but not limited to background checks, drug tests, ordering rental vehicles and associated fuel card
- Booking contractor travel arrangements and monitoring payment of travel invoices.
- Performing reporting and auditing tasks such as truck audits, per diem audits, etc
- Liaising internally with HR and IT to facilitate new hire onboarding and setup.
- Preparing and issuingcandidate and clientcontracts from templatescreated and managedby the legal team.
- Liaising with client & candidates for renewals and raising appropriate documentation.
- Responsible for ensuring that all the necessary compliance documentation has been obtained for new contractors to comply with applicable laws and regulations.
- Liaising externally with clients and contractors by both telephone and email and internally with consultant'sface to face to
- ensure that the contract processruns smoothly.
- Responsible for setting up and managing Candidates, Clients and Placements on the online Timesheet and Compliance systems.
- Supporting Team Leader to report on new placements and finishers each week.
- Work on special projects, from time to time, as needed.
- Other general administrative duties when/if required.
About you:
- Fluency in English, other languages are desirable
- Competent in Microsoft Office
- Great attention to detail
- Excellent communication and organisation skills
- Ability to work efficiently under pressure or to tight deadlines
- Ability to work independently and as part of a team