DescriptionPosition SummaryUnder general administrative direction from the Finance Director, this position manages the accounts payable records; receives and records cash receipts and vendor payments; and processes monthly bills and claims. Essential Duties and Responsibilities
- Prepares and handles highly confidential information for accounting department
- Assists Finance Director with tracking revenue/expenditures, accrual management, monthly reporting, and software/system updates
- Prepares and maintains records and accounts for sales tax collection and submittals
- Completes monthly credit card reconciliation
- Assists in audits relating to City financials
- Assists Finance Director with budget preparation
- Annually prepares and files 1099 documents
- Responsible for the completion of tax filing processes and procedures
- Prepare deposits to be recorded in the appropriate accounts
- Prepares invoices for payment; reviews and verifies accounts payable invoices and supporting documentation; prepares vendor payments; maintains vendor master files and documents for future retrieval
- Reviews and posts cash payments, ACH transactions (utilities, state of Iowa, etc.), and enters bank deposits into financial software
- Prepares monthly bills and claims report for Council and newspaper publishing
- Prepares and reviews check requests, as well as enters and prints checks
- Responsible for updating and maintaining the electronic filing system for Accounting Department
- Picks up and sorts the daily mail
- Occasional contact with vendors' office staff to provide information and/or obtain information as needed
- Utilizes personal computers, common business equipment, and various software applications as they pertain to each job
- Other duties as assigned
Organizational Responsibilities
- Applies high ethical standards, such as honesty, responsibility, and trustworthiness, at all times.
- Demonstrates a high level of initiative, effort, attention to detail, and commitment by completing assignments in a timely and effective manner.
- Provides friendly, prompt customer service at all times, to both internal and external customers.
- Facilitates cooperation, trust, and teamwork with coworkers, supervisors, and other employees throughout the organization.
- Follows organizational policies and procedures with minimal supervision, and complies with all applicable local, state, and federal regulations as they relate to each job.
- Completes all required safety trainings/classes in a timely manner.
Requirements Knowledge, Skills, and Abilities
- Must have the ability to manage multiple projects and prioritize workload in a timely and effective manner.
- Must be able to communicate effectively using both written and oral methods
- Must possess strong computer skills, including basic Microsoft applications
- Must have the ability to work from verbal instructions and standard procedures; study and resolve routine problems; perform miscellaneous office support duties; provide customer service
Education and Experience
- A minimum of five years of job-related experience is preferred
- Experience with Gworks or other financial software highly preferred
- Previous experience in a municipality setting is desirable
Physical, Mental, and Visual Effort
- Primarily required to sit, with occasional standing and walking.
- Regularly uses hands and fingers to operate basic office equipment, including computer, telephone, copier, and fax machine
- Regularly communicates with others through speaking and listening
- Solving practical problems involving a variety of variables with limited standardization; interpreting instructions; composing original correspondence; following technical manuals; participating in business discussions; making math calculations involving fractions, decimals and percentages
Working Conditions
- Primarily works in an office environment with controlled temperatures and limited exposure to loud noises or unusual smells.