Job Title: Facilities Coordinator
Location: 3900 Northwoods Dr, Arden Hills, MN
Duration: 6 months (Contract to hire)
Shift: Part Time. 8:30-1pm with Lunch, M-F
Summary
- Small office, quiet. Lowkey. Engineer/Development Office
- Keep up Break Room Supply
- Ensure items stock/in date
- Check Coffee machines are working
- Space Walk/Inspection
- ensuring all looks well according to outlines
- WO system/PO system to review
- Review and respond to all items that come in
- Coordinator with Building management and janitorial as needed
Duties
- Responds to client inquires and concerns.
- Ensures timely and quality service delivery to clients.
- Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
- Communicates work orders to technicians and assists management in resolving problems.
- Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files.
- Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
- Trains vendors on work order and billing procedures.
- Processes invoices and ensures proper cost center coding.
- Assists with the inspections on the facility campus.
- Uses pc and/or PDA for work order system, email, ESS and training.
- Assist with process and procedure training.
- Other duties may be assigned.
Qualification
- High school diploma or general education degree (GED) required.
- Minimum of two years of related experience and/or training.
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Ability to effectively present information to an internal department and/or large groups of employees.
- Requires basic knowledge of financial terms and principles.
- Ability to calculate simple figures such as percentages.
- Ability to understand and carry out general instructions in standard situations.
- Ability to solve problems in standard situations.
- Requires basic analytical skills.