Location: Chicago,IL, USA
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant to handle building maintenance requests, office hoteling/booking requests, and coordinate with the main security team to ensure visitors are directed properly and promptly notified. You will assist with queries about office amenities, manage incoming and outgoing mail, and greet employees and visitors warmly. This role requires punctuality and a willingness to take on additional duties as needed.
Responsibilities
+ Handle building maintenance requests and office hoteling/booking requests.
+ Coordinate with the main security team to ensure visitors are directed to the correct floor and notify the appropriate person promptly.
+ Familiarize yourself with the office floor layout to assist employees and visitors with queries about amenities.
+ Promptly note and forward any requests, questions, or concerns to the appropriate contact.
+ Demonstrate punctuality in all aspects of the role.
+ Warmly greet employees and visitors upon their arrival.
+ Manage incoming and outgoing mail, ensuring accurate distribution.
+ Willingness to take on additional duties as needed, including order entry, data entry, filing, and scanning.
Essential Skills
+ At least 6 months of administrative or front desk experience.
+ Computer proficiency.
Additional Skills & Qualifications
+ Experience in administrative support and data entry.
Work Environment
This position is on-site at a beautiful downtown office and operates from Monday to Friday, 7:30 AM to 2/3 PM. The role is a 3-month contract to hire. The company has a strong reputation and supports various industries including automotive, buildings and construction, chemicals and materials, energy and utilities, financial, government services, healthcare, industrial, life safety, retail, and technology.
Pay and Benefits
The pay range for this position is $24.00 - $24.00
- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Chicago,IL.
Application Deadline
This position will be accepting applications until Dec 11, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.