Location: Paris,TX, USA
Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.
We are looking for highly motivated, performance driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!
Position Overview:
Provides administration support to the French team. Based in Paris, France, the job holder will be responsible to provide administrative support.
Responsibilities:
* Ensure that the office meets the needs of the employees and provide a great working environment.
Prepare purchase orders of Insulet France and invoicing, prepare standard contracts.
Follow the Opex of the affiliate in coordination with local finance.
* Screen calls and route correspondence and emails.
* Prepare letters, emails.
* Manage meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
Maintain schedules by arranging meetings and appointments.
* Scheduling/event management for employees (conference calls and online meetings)
* Support for marketing activities, sales activities when necessary
* First point of contact for the General Manager, France.
Go to person for the French team
* Performs other duties as assigned
Education and Experience:
Minimum Qualifications:
* 5 years' experience administration support/ similar role.
Bac +2
* Experience supporting teams preferred.
* A plus: Experience in the healthcare industry with exposure to regulatory requirements
Preferred Skills & Competencies:
* Dependable, highly organized, and very detail oriented.
* Ability to act independently and use discretionary judgment.
* Knowledgeable in Microsoft Office suite (Word, Excel, and PowerPoint).
* Verbal, written, presentation, and communication skills.
* Ability to handle multiple projects at any given time.
* Team-oriented.
* Interpersonal skills.
* Fluent in English and French.
NOTE: This position requires on-site working (requires on-site office/plant/lab work). #LI-Onsite
Aperu du poste :
Fournir un soutien administratif l'quipe franaise. Bas Paris, France, le titulaire du poste sera responsable de fournir un soutien administratif.
Responsabilits :
* Veiller ce que le bureau rponde aux besoins des employs et offre un excellent environnement de travail.
* Prparation des bons de commande d'Insulet France, de la facturation, et prparation des contrats standard.
* Suivi des dpenses oprationnelles de l'affili en coordination avec la finance locale.
* Gestion des appels et acheminement de la correspondance et des courriels.
* Prparation des lettres, des courriels.
* Gestion des dtails des runions tels que les rservations de salles, la prparation des ordres du jour, la scurisation de l'quipement informatique ncessaire, l'initialisation des prsentations, la restauration et les mises jour des participants.
* Maintenir les horaires en organisant des runions et des rendez-vous.
* Gestion de la planification/vnements pour les employs (appels confrence et runions en ligne).
* Soutien aux activits de marketing, activits de vente si ncessaire.
* Premier point de contact pour le Directeur Gnral, France.
* Personne de rfrence pour l'quipe franaise.
* Effectuer d'autres tches assignes.
ducation et exprience :
Qualifications minimales :
* Minimum de 5 ans d'exprience en soutien administratif/similaire.
* Niveau Bac +2.
* Exprience de soutien aux quipes prfre.
* Un plus : Exprience dans l'industrie de la sant avec une exposition aux exigences rglementaires.
Comptences et aptitudes prfres :
* Fiable, organis et trs attentif aux dtails.
* Capacit agir de manire indpendante et utiliser son jugement discrtionnaire.
* Connaissance de la suite Microsoft Office (Word, Excel et PowerPoint).
* Excellentes comptences en communication verbale, crite et de prsentation.
* Capacit grer plusieurs projets tout moment.
* Orient vers le travail d'quipe.
* Comptences interpersonnelles.
* Matrise de l'anglais et du franais.
NOTE: Ce poste ncessite un travail sur site (bureau/usine/laboratoire sur site).
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