Office Coordinator Tinker
: Job Details :

Office Coordinator (Tinker/Rose State College) SUMMARY The Office Coordinator at Tinker AFB is responsible to assist the OKC Site Director in all functions related to providing education services to Tinker/Rose State students and maintaining the office and its contents. Assists in recruiting and advising new & current students. Reports to OKC Site Director. ESSENTIAL DUTIES AND RESPONSIBILITIES •Works with OKC Site Director, Chair of the Department of Aviation Management, and the Director of the Aerospace Sciences Institute to coordinate administrative functions of the Southeastern's OKC programs. •Advises undergraduate and graduate students concerning program overview and admission requirements. •Assists with the coordination of course offerings and programs in the OKC area. •Coordinates and follows up on the textbook adoption process with OKC Faculty and SE Bookstore. •Orders and distributes books, supplies and materials for the Tinker Cohort and POM Cohort groups. •Assists with registration, admissions, tuition assistance, financial aid and other various school related needs. •Works with CADP and POM Program Managers on schedules and textbooks. •Advises on graduation process for students graduating. •Maintains student files, databases, and email contacts for OKC area. •Helps compile and research data requested about: oPresent, past, and potential enrollments. oCollege catalog references. oIndividual student information for the Oklahoma State Regents for Higher Education, Aviation Alliance board members, member colleges, counselors and administrators, and the Tinker AFB Education Services. •Assists in preparing class schedules. •Assists in creating degree program brochures, class schedules, announcements, etc. •Create enrollment report the Tinker AFB Education Services Offices each term. •Assists in the marketing of academic programs at Tinker AFB and OKC area. •Assists in locating and hiring of adjunct instructors for the SE courses taught in the OKC area. •Facilitates student course evaluations surveys for all classes taught through the OKC office to include those offered on Tinker AFB, Rose State College, online, and hybrid. •Maintains files on instructors. •Coordinates with instructors in obtaining Tinker AFB IDs. •Assists faculty with general clerical duties as time allows. •Creates an effective working environment at Tinker AFB and Rose State College offices. •Assist in recruiting students in the greater OKC metropolitan area. •Assist in coordinating the annual OKC Faculty Training event. •Proctor tests for students as needed. •Answers telephone inquiries and prepares internal-departmental mail. •Schedules appointments for visiting school administrators and potential new students. •Other Duties as assigned ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES) 1.Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments. 2.Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University. 3.Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment. 4.Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned. MINIMUM EDUCATION, TRAINING, AND EXPERIENCE Required: •High school diploma. •Two years related office management/clerical/reception experience. •Excellent oral and written communication skill and organizational abilities. •Ability to establish good rapport with students and good working relationship with Tinker Educational Services Officer (ESO); Tinker and Rose State faculty and staff, and SE main campus staff (financial aid, admissions, registrar, business office, Aviation Sciences Institute, graduate office, etc.). •Must be proficient or capable and willing to become proficient using Colleague: Self Service and Canvas. •Must be proficient using Internet Web Browsers, Microsoft Office Suite, and Adobe Acrobat.Preferred: •Bachelor's degree. •Three years related office management/clerical/reception experience. •Experience in Higher Education. •Counseling or advising experience.Founded in 1909 as a teachers' college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,500 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation's most affordable universities according to the U. S. News & World Report's America's Best colleges. Salary will be commensurate with qualifications and experience. The preferred start date is January 2, 2025. Review of applications will begin immediately and continue until filled. Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 24 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits. Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify. SE is an AA/EEO employer committed to multicultural diversity. Notice to applicants: If selected, official transcripts from each degree-granting institution will be required upon date of hire. It is Southeastern Oklahoma State University's policy that all newly hired employees must provide an original social security card during the hiring process.Failure to provide an original social security card will delay the hiring process and ability to begin employment.