Office Manager $28.00-$38.00
: Job Details :

Top Job Located in Corvallis, OR Salary: $28.00-$38.00We are currently looking to hire an Office Administrator to provide support for our growing engineering company. The position is full-time (40 hours/week) in-person in Corvallis, Oregon with flexible work schedule opportunitiesThis position will work extensively with companies President and Vice President to ensure smooth daily business operations and develop administrative procedures to support future business development. It is critical that candidates are detail oriented, have demonstrated ability to manage their time well, and are effective communicators. Ideal candidates will have experience with providing office support within the engineering or construction industry and across multiple western states.DUTIES & RESPONSIBILITIESAdministrative and Business Services (50%)Compile and audit a variety of reports; budget, expenditures, job billing status, mileage logs, insurance, etc.Provide general business bookkeeping with support from company external accountantsManage office payroll submissions and reportingManage monthly billings and invoice processingMaintain insurance certificate records and prepare insurance renewal applicationsAdminister prime and subconsultant contracts and renewalsAuthorize and make payment of monthly bills, third-party consultants, and expense reimbursementsAnswer questions from staff related to travel, leave, and other personnel related mattersSupport business activities in multiple offices across western statesHuman Resource Services (10%)Revise or develop human resource policies, procedures, and systems to accommodate changesProvide interpretation and advise on appropriate application of existing and revised human resource-related state and federal laws, rules, and policiesSupport investigation of employee conduct issues, complaints, or grievance factsParticipate in onboarding, disciplinary, and employee dismissal meetingsAdminister Oregon Paid Leave Act procedures and coordinate employees' absence and return to work after medical or administrative leave for complicated or sensitive situationsGeneral Office Support (40%)Maintain office space, equipment, supplies, files, and recordsAnswer telephones and route calls and messages to staff membersGreet and direct visitors to appropriate destinationsDistribute incoming and outgoing mailCoordinate internal and external meetingsAbility to make travel arrangements for staffOrganize company events including Christmas party, retreat, summer event, etc.Manage company calendar for reporting deadlines, annual licensure renewals, payments, etc.Management Duties (hide for general posting)Duties include:Assisting the President and Vice President. This includes overseeing the implementation of policies and procedures relating to:Benefits (Insurance)DisciplineDrug & Alcohol TestingHarassmentComputers and Cell PhonesReference ChecksSafety ReportingTime Off/Leave of AbsenceVehiclesOnboardingTermination/Employment ClosureMINIMUM QUALIFICATIONSEducation and Experience: A Bachelor's degree in Business or Public Administration, Human Resource Management, Organizational Behavior or Development, or similar field of study and one year working experience in the engineering or construction industry; or Five years of administrative support experience o Two years must include monitoring or auditing operations, preparing financial reports, establishing/maintaining procedures, and evaluation of projects, processes, and operations. o Two years must include duties like those provided in the position description in the engineering or construction industry.Skills In:Managing an office including staff coordination, determining equipment and supply needs, and business communications general business bookkeeping management (QuickBooks or similar)Monitoring budget expenditures and making projections for future budgetingStaff management including hiring/onboarding and general procedure trainings, general staff scheduling, preparing performance evaluations, and handling disciplinary actionsResolving problems and making independent decisions that may have long-range effec? researching, compiling, analyzing information/data, and preparing reports includingrecommendation for a course of actionFostering a healthy and productive workplace culture microsoft Office Suite and Bluebeam or AdobeBENEFITS PACKAGECompetitive salary with overtime compensation$28 - $38 per hour range depending on experiencePaid Time Off (PTO) and Holiday Pay100% employer paid Medical, Dental, Short and Long Term Disability, and Life Insurance401(k) retirement program with up to 4% employer matching contributionFlexible work schedule opportunitiesSupport for continuing education and training opportunitiesInterested in this position? Call our Interview Hotline and receive an immediate phone interview! 541-###-####!#alborExpress Office: Albany 2250 Southeast 14th Avenue Suite AAlbany, OR 97322