Location: all cities,NY, USA
At Jacobs, our PMCM team works seamlessly with clients by delivering projects and programs to achieve our clients' goals. What we do is more than construction; we play a part in moving a vision from concept to reality. If you're interested in a rewarding career working on ENR's #1 Program Management and Construction Management-for-Fee firm, then Jacobs is where you belong.
We're looking for an experienced and collaborative Office Manager / Administrative Assistant to support our client onsite in West Seneca, NY. Supporting the Division of Design unit, you'll manage meeting schedules, appointments and travel arrangements for staff along with handling correspondences, emails, and phone calls. You'll maintain organized and accurate staff records and databases such as seating charts, staff organizational charts, etc. and order and maintain office supply inventory. You'll submit and reconcile expense reports, assist with taking meeting notes and general project filing and document organization. You'll ensure the proper operation and maintenance of office equipment and provide general support to visitors.
Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow, and succeed.
7+ years of administrative support, secretary, or office manager experience
Proficient in Microsoft Word, Excel, PowerPoint, and SharePoint
Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem solving, and attention to detail
Excellent interpersonal skills with the ability to work well with all levels of internal management and staff
Strong verbal and written communication skills
Proven self-starter, proactive, with the ability to plan, prioritize and organize workload
Potential occasional travel for meetings/trainings to satellite offices or contractors' sites within New York State
*No sponsorship is available for this position*
Selected candidate will be hired by Jacobs or one of the teaming partners.
#NorthPMCM #EastPMCM
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.