Office Manager-Cardinal Charter Afterschool Program-Taylor Family YMCA
: Job Details :

DescriptionPOSITION SUMMARY: Under the supervision of the Youth Program Director the Office Manager is responsible for general administrative support for Before and/or After School programs. They are responsible for managing these functions in accordance with the stated mission, goals, and policies established by the administrative staff, governing committees, and Board of Directors of the YMCA. Job Schedule: Monday; Tuesday; Wednesday; Thursday; Friday 2:45pm - 6:00pm ESSENTIAL FUNCTIONS: •Run all aspects of the program office including, but not limited to, answering the phone and taking messages, check in and check out of campers, distribution and documentation of appropriate medication to children, and maintaining a clean and neat office •Maintain and track daily headcounts of all campers and support the quick check system •Have huddle and roll sheets prepared for each day •Communicate effectively with parents regarding all matters concerning participants •Complete all incident reports in a thorough and timely manner •Monitor organization of Lost and Found and creates a system to inform parents of lost belongings •Have a complete knowledge of emergency procedures to ensure the safety of the campers •Organize a cumulative office manager notebook. •Ensures that counselors are aware of camper special needs for campers in their huddles •Attend all staff meetings and Family Nights •Models relationship-building skills in all interactions. Develops and maintains collaborative relationships with community organizations. Maintains regular, clear, and concise communication within area of responsibility. QUALIFICATIONS: •Must be at least 16 years of age. •High School Diploma or GED required with 2 years of experience working with youth preferred. •Strong communication and interpersonal skills required along with excellent organizational and problem-solving skills •Must be dependable, efficient, and able to take initiative and have general knowledge of office procedures. •Strong computer skills and knowledge of a variety of computer programs. •Must have a positive attitude and enjoy working in a team-oriented environment. •Must obtain certifications through the YMCA in Basic Life Support/First Aid and Emergency Oxygen within first 30 days of hire. •Ability to relate effectively to diverse groups of people from all social and economic segments of the community. •Multi-lingual desired but not required. WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Requires corrected vision, speech, and hearing to normal range, or have special accommodations made of sufficient nature for completion of assigned tasks. •Ability to lift and carry a minimum of 40 pounds, as well as stand, walk, kneel, stoop, bend, and climb. •Ability to work in a confined space, pull, and push to appropriate standards. •Ability to quickly adapt to change, work under stressful conditions, be responsible for others, and communicate clearly through written and verbal communication. •The noise level in the work environment is usually moderate. •Compliance with all COVID related PPE, cleaning, reporting and prevention expectations efforts. Further training and detail will be provided upon question and/or hire.