Location: New York,NY, USA
Office Manager / Coordinator for Interior Design firm Location: New York Job Description Looking for an experienced, sophisticated individual to oversee and manage the inner workings and staff, including Principal, of a high end, boutique, interior design firm.
The main part of this role is to manage and assist the Principal by taking over administrative tasks and organizing day to day design tasks and schedule, time tracking for projects, producing meeting agendas and attending client meetings with the Design team, following up with clients, vendors, and subcontractors, and client billing. This person will be the right-hand to the Principal and will be in front of clients often so must be polished and well spoken.
Responsibilities include, but not limited to:
- Conducting weekly office meetings to make sure that all tasks are delegated and deadlines are met.
- Develop and manage project timelines including weekly/monthly schedules.
- Speaking with potential clients prior to the Principal meeting with them.
- Managing project purchasing and credit card allocation with staff for the bookkeeper.
- Generate and send billing packages to Clients and respond to questions.
- Develop and manage office procedures, staff operations, and administrative office needs.
- Arranging travel plans for the design team
- Managing social media accounts and posts, primarily Instagram
- Scheduling and managing photoshoots with stylists and photographers
- Manage staff time off requests and maintain calendar
- Coordinate with IT support for computer, phone, and website needs
Job Requirements Minimum 3 years experience in interior design or related field
Strong management & organizational skills
Computer Literacy
Detail oriented
Excellent written and verbal communication skills
Experience with Design Manager software is preferred.