Location: Norfolk,VA, USA
Posting Details
Posting Details
Working Title
Office Manager/Executive Assistant to the Associate Vice President
Position Number
01143A
Department
INSTITUTIONAL EQUITY & DIVERSITY
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
C Technicians
Job Description
The chief objective of the office manager/exec. assistant position is to provide direct administrative support to the Associate Vice President and other professional staff in the office. Reviews, summarizes, prioritizes and expedites daily issues requiring the attention of the AVP. Assists in carrying out the broad review and programmatic functions required by the AVP. This position has significant responsibility to ensure critical, confidential, and time-sensitive matters are handled appropriately and expeditiously. Position includes extensive interaction with various academic, nonacademic and community constituents.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of budget and accounting principles. Working knowledge of an HRIS System and financial systems. Working knowledge of effective supervisory techniques. Working knowledge of effective customer service techniques. Working knowledge of personnel practices and EO/AA regulations. Comprehensive office management skills. Effective time management and organizational skills. Word processing proficiency with strong Microsoft Office and/or applicable software skills. Excellent proofreading and typing skills. Excellent oral and written communication skills. Demonstrated ability to successfully multi-task in a busy office environment, with efficient completion of tasks-requiring attention to detail. Demonstrated ability to produce reliable and accurate reports in a timely manner. Demonstrated ability to assist in compilation of special projects, preparing reports, and performing calculations. Demonstrated ability to maintain automated database records.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience in data and project management.Considerable experience in office management to include administrative service assistance, customer service, budget management, data-entry, supervision, and reporting.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Previous experience in a higher education setting.Previous experience in utilizing BANNER, Salesforce and AI.
Conditions of Employment
N/A
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02830
Job Open To
ODU Employees Only
Open Date
12/03/2024
Close Date
12/09/2024
Open Until Filled
No
Special Instructions Summary
Please submit Cover Letter and Resume.
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) ###-####.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.