COMPANY OVERVIEW Contra Costa Electric (CCE) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1946 the name Contra Costa Electric, Inc. has stood for value, quality and service. Our success is a result of our commitment to these principles. Headquartered in Martinez, CA with branch offices in Bakersfield and Fresno, CA, we combine the global reach and strong financial resources of EMCOR, vast local project experience and collaborative labor relations with the skill and knowledge of our professional personnel to fill the wide range of electrical construction needs of California. SUMMARY The Office Manager position at Contra Costa Electric, Inc., reports directly to the Vice President & Division Manager, located in Bakersfield, CA.. The Office Manager is responsible for oversight and support of all administrative duties in the office and ensuring that the office is operating smoothly. ESSENTIAL DUTIES AND RESPONSIBILITIES
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Implements office policies and procedures
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
- Manage and oversee employee timecards and correct.
- Supports payroll department in ensuring prompt payment to employees.
- Processes expense reports.
- Make and issue check requests when needed.
- Works with the PM to submit contract progress, milestone billings, and T&M billings.
- Inputting Chevron billing into SMART.
- Inputting various customer billings into Textura.
- Makes accounts receivable calls and supports revenue collections.
- Assists with the main office is fielding accounts payable issues.
- Reconciles vendor statements.
- Process rental invoices.
- Reads contract insurance language and notifies management of unacceptable clauses.
- Request certificates of insurance for customers.
- Manages office petty cash and field checks.
- Identify opportunities for process and office management improvements, and implement new systems
- Perform additional assignments as required by the company or as directed by management.
- Requests payment and performance bonds as well as bid bonds.
- Manages certified payroll.
- End of year job numbers.
- IBEW 428 Letter of Good Standing.
- Job reconciliations.
- Jury Notices.
- MSA's.
- MSHA hours.
- New hires and terminations.
- New job setup.
- New vendor requests.
- SCE PO approval, billing, and reports.
- Subcontract MSA's.
- Subcontracts, change orders, and invoices.
- Updating AR log in SG3.
- UPS invoice processing.
REQUIRED COMPETENCIES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Strong teamwork mentality and ability to work in a collaborative environment across departments.
- Strong organizational, record keeping and follow-up skills.
- Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
- Ability to manage multiple tasks and meet deadlines on a daily basis.
- Customer focused mindset with ability to meet customers' expectations and requirements.
- Business communication savvy with excellent oral and written communication skills.
- Display a professional and positive appearance as representative of the Company.
QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the flexibility to work with other departments of the Company in the Bakersfield office, as well as working directly with project field staff and/or on project work sites as needed. PREFERRED EDUCATION AND EXPERIENCE
- 3-5 years of Office Management Experience
- High school diploma or GED required.
- Bachelor's Degree or currently pursuing preferred.
- Working knowledge of the construction industry, operations management, and safety practices a plus.
- Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
PREFERRED SKILLS AND ABILITIES
- Business writing and reporting skills
- Excellent organization, communication, customer service and interpersonal skills
- Scheduling and time management skills
- Strategic, analytical, and multi-tasking skills
LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations. PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands of this position are those associated with working in a typical office environment. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to Job Sites, or to attend Commercial events/training, and must have the ability to navigate around job sites. CONTRA COSTA ELECTRIC, INC. is and EMCOR company and offers a full benefit package including:
- Medical, dental, vision, and prescription
- 401k with company match
- Paid holidays
- Educational assistance
- Salary based on experience and qualifications.
- Salary Range from $54,450 to $76,125
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.Equal Opportunity Employer/Veterans/Disabled. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.