Overview:
Dole Packaged Foods is a purpose led nutrition and wellness organization that champions a more equitable world. A world where everyone has the right to nutrition from the goodness of the earth and we reduce these gaps, one action at a time.
The Office Manager will oversee administrative and operational activities to ensure the headquarters office runs smoothly and efficiently. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace.
During the first 4-5 months in this position, you will be responsible for covering our two office locations in Westlake Village, as well as overseeing the decommissioning and relocation of one office to our new headquarters.
This role is required to be on-site 5 days per week at our Westlake Village, CA office.
Responsibilities:
- Develop and implement office and mailroom procedures to ensure efficient and effective operations
- Manage and mentor office and mailroom staff
- Oversee office budget and expenses, including procurement of office supplies, equipment, office and mailroom staff, and services
- Maintain office facilities and ensure they are clean, safe, and well-maintained
- Serve as primary contact with building management, includes but not limited to setting up new hires with access, reserving building conference rooms with property management, and coordinating deliveries and services
- Manage all vendors related to office services, maintenance, and repairs
- Works with executive assistants to coordinate meetings and events, including arranging logistics and catering
- Provide various administrative support as needed
- Other duties as assigned
Qualifications:
- 5+ years of proven experience in office management or administrative roles
- Advanced computer skills
- Strong proficiency in Microsoft Office Suite
What Youll Need to Succeed:
- Passionate about a purpose driven career
- Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively
- Excellent communication and interpersonal abilities, with a professional and approachable demeanor
- Flexibility to work occasional evenings or weekends
Education & Certification:
- High school diploma or equivalent
- Bachelors degree strongly preferred
Physical Requirements:
- Ability to sit and use the computer for extended periods of time; ability to answer phones and use a variety of office equipment; ability to lift 15 pounds and reach overhead.
Travel Requirements:
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
FOR JOBS BASED IN CALIFORNIA:
Hiring Pay Scale: $75,000 to $85,000