Location & work modality: Houston, TX. #LI-Onsite Type of Contract: Full Time / Permanent About Submer At Submer, we are driven by a set of core values that define who we are: Sustainable, Unique, Bold, Making Sense, Empathetic, and Reliable. These values are not just words-they guide our actions, shape our culture, and inspire us to create a positive impact on the world. If these resonate with you, you'll quickly find your place within our team. Submer is at the forefront of innovation, designing state-of-the-art solutions for Datacenters, Cloud, and Edge computing. Our technology is purpose-built to future-proof infrastructure by tackling some of the industry's most pressing challenges, including heat-reuse, net-zero water consumption, and optimal site selection. As a trusted partner for enterprises and datacenter operators, we offer solutions that go beyond sustainability. We help our clients decarbonize their operations while slashing Total Operating Costs by nearly 50%. Our cutting-edge cooling and automation technologies are designed for data- and energy-intensive environments, ensuring that our clients are prepared not just for today, but for the demands of the future. Submer is rapidly expanding to meet growing global demand, with a strong presence across EMEA, NAM, and APAC regions. We are scaling our team and operations internationally, and we are looking for passionate individuals to join us on this exciting journey. What impact you will have We are looking for an experienced and energetic Office Manager who thrives in a fast-paced, growth-oriented environment. As the Office Manager, you will ensure the smooth running of daily operations and help cultivate a positive and productive workplace. You'll play a key role in supporting the team, optimizing office processes, and ensuring the office is a well-oiled machine as we continue to scale . What you'll do
- Office Administration: Oversee the day-to-day operations of the office, including managing supplies, facilities, and vendors to ensure a clean, functional, and efficient working environment.
- Team Support: Serve as the point of contact for employees, providing support for their administrative needs (e.g., IT coordination, travel arrangements, scheduling).
- Operational Efficiency: Identify opportunities to optimize office operations, develop and implement new procedures, and drive process improvements to enhance productivity and cost-effectiveness.
- Event Planning: Plan and execute internal company events, such as team meetings, off-sites, and celebrations. Coordinate with other departments to ensure successful execution.
- Culture Champion: Act as a culture ambassador by fostering a positive, inclusive, and engaging work atmosphere. Lead initiatives to build employee engagement and uphold our company values.
- Health & Safety: Ensure compliance with health and safety regulations, manage risk assessments, and ensure the office is a safe and welcoming environment for employees.
- Onboarding & Offboarding: Manage the onboarding and offboarding processes for employees, including equipment setup, workspace arrangements, onboarding packages and coordination with HR.
- Budgeting & Reporting: Monitor office-related budgets, track expenses, and provide regular reports to leadership. Ensure cost-effectiveness without compromising quality.
- IT & Tech Liaison: Coordinate with IT teams or vendors to ensure that office technology, equipment, and systems are fully functional and up to date.
What you'll need
- Bachelor's degree in business administration, management, or a related field (preferred but not required).
- Minimum of 3-5 years of office management experience, preferably in a scale-up or fast-paced environment.
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills.
- Proficiency in office management tools, Microsoft Office, and project management software.
- Familiarity with basic budgeting and financial management.
- Fully Bi-lingual in Spanish (highly desirable)
What we offer
- Attractive compensation package refleting your expertise and experience.
- A great work environment characterised by friendliness, international diversity, flexibility, and a hybrid-friendly approach.
- You'll be part of a fast-growing scale-up with a mission to make a positive impact, offering an exciting career evolution.
Our Inclusive Responsibility Submer is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law. Department People Role Office Manager Locations Houston (Hybrid) Remote status Hybrid Remote