GROW YOUR CAREER WITH OUR TEAM! Rocky Mountain Custom Landscape has an opening for a full-time Office Manager to work out of our Gypsum, CO location. JOB SUMMARY:The Office Manager will play a pivotal role in supporting daily operations and ensuring smooth functioning across various administrative and HR functions. This position requires a proactive approach to problem-solving, excellent organizational skills, and the ability to manage multiple tasks concurrently. ESSENTIAL DUTIES AND RESPONSIBILITIES:Office Tasks:
- Address billing discrepancies and payment options for clients.
- Manage business licenses and vendor compliance requirements.
- Assist with Eagle Construction Time and Materials billing as needed.
- Serve as the main point of contact for Information Technology issues; ensure timely resolution of technical problems.
- Maintain and manage the Vonage system, including voicemail and call forwarding requests.
- Maintain and update the vehicle/equipment repair list on a weekly basis.
- Attend repair meetings and manage vehicle and equipment inventory.
- Oversee company cell phone management, including tracking usage, ordering new phones, and maintaining records.
- Facilitate payments for employees using personal phones for work and manage seasonal phone distribution.
- Order uniforms and manage inventory for office, kitchen, and bathroom supplies.
- Organize and coordinate company events, including employee picnics, holiday parties, and orientations.
- Post updates to Instagram and Facebook.
- Return main office voicemails and handle other communication needs.
- Assist with credit card management, including ordering new cards, managing limits, and approving transactions.
- Rent out Glenwood house during winter and manage related payments and tenants.
- Audit unallocated reports and process credit applications as needed.
Human Resources Tasks:
- Serve as the point person for company Standard Operating Procedures; create and update Standard Operating Procedures as needed.
- Set up new employees with necessary equipment (phone, laptop, email, uniforms).
- Onboard new hires into various systems (Landscaping Management Network, AirTable, Workday, etc.).
- Complete necessary documents for the H2B Visa program and manage travel reimbursements and housing needs.
- Review applications with regional presidents and handle necessary visa-related paperwork.
- Review timesheets, process payroll bi-weekly, and act as a final check for payroll accuracy.
- Maintain and update the employee database and manage onboarding processes.
- Post job openings, screen resumes, and assist with the hiring process.
- Manage auto-related tasks, including Motor Vehicle Record checks and vehicle documentation.
- Process Certificate of Insurance requests and ensure vendor credentialing.
- Monitor and manage permanent residency applications for sponsored employees.
- Assist with health insurance during open enrollment and address related questions.
- Process reimbursement requests and manage unemployment claims.
- Train new employees on Landscaping Management Network and other relevant systems.
- Track and pay out commissions and referral bonuses.
QUALIFICATIONS:
- Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field preferred; or 3-5 years of proven relevant experience in a similar administrative or HR role, preferably within the same industry.
- Experience with billing, vendor compliance, and office management.
- Familiarity with standard HR practices, onboarding processes, and employee database management.
- Strong organizational and multitasking abilities.
- Excellent problem-solving skills and attention to detail.
- Proficiency with office software (e.g., Microsoft Office Suite) and HR systems (e.g., Workday, Landscaping Management Network).
- Ability to handle sensitive information with confidentiality.
- Strong communication skills, both verbal and written.
BENEFITS FOR FULL-TIME ASSOCIATES:
- 401(k) plan with company match.
- Health insurance options.
- Dental insurance.
- Vision insurance.
- Flexible Spending Account (FSA).
- Long-Term Disability and Life Insurance.
- Paid Time Off.
Salary Range: $80,000 - $100,000