Location: all cities,CA, USA
General Contractor Office Manager (West Los Angeles)
A leading general contracting company known for our commitment to excellence and quality in every project we undertake. With 19 years of experience specializing in luxury residential and commercial remodeling and new build in the West side areas. We pride ourselves on delivering top-notch services to our clients. We are seeking a dedicated and highly experienced Office Manager to lead our team and company in our continued growth and success.
Compensation
Competitive, commensurate with experience.
Requirements:
• At least 5 years of proven experience as a construction Office Manager or related position for a highly active General Contractor.
• Excellent written and verbal communication skills, bilingual English/Spanish a plus.
• Strong computer skills, including, but not limited to, Microsoft Office (proficiency in Excel, Word & Outlook necessary). Experience with Smartsheet and QuickBooks a plus.
• Ability to work independently and as part of a team.
• Strong Windows based systems knowledge, Excel experienced and typing skills required to prepare owner billings, bank draws and maintaining and updating a variety of spreadsheets
Responsibilities will include, but not limited to:
• Financial Oversight of budgeting, expense tracking, and invoicing – receivables (clients) and payables (clients and subcontractors). Includes obtaining releases for clients, if applicable. Knowledge and experience with bank draws.
• Support HR functions such as onboarding new employees, managing employee records, and organizing team events.
• Manage relationships with clients, subcontractors, and vendors.
• Oversee day-to-day office operations to ensure a smooth and efficient workplace, including overseeing company administrative assistant.
• Oversees document management, procedures, SmartSheets for overall compliance with company standards.
• Ability to train new office employees on procedures of company.
• Manage office supplies inventory and place orders as needed.
• Prepare, process, and oversee contracts, change order documentation, various contract documents, including purchase orders, change orders, exhibits, credit memos, correspondences, reports, and other documentation as needed for clients and subcontractors.
• Prepare, process, and oversee scopes of work for field use, subcontractor scopes of work and job start up and close out procedures.
• Management control/access to programs (i.e., admin to adobe, Gmail – google accounts, google drive, etc.) and IT liaison.
• Knowledge and experience with contract structures and language.
• Oversee compliance and keeping to date with company policies and procedures.
• Knowledge, experience and understanding of permits including pulling RTI's, express permits, MEP, supplemental permits, small jobs, etc. as well as scheduling inspections for projects with various building departments.
• Knowledge and experience with various building departments and various agencies (SM, LADBS, WEHO, Public Works, C&D Plans) Including building departments online portals (Santa Monica, LA County, LADBS, WEHO, etc.)
• Knowledge and understanding of document management, policies, and procedures importance, etc.
• Managing submittals, change orders, RFI's, plan revisions, pricing, insurance requirements, cost tracking, oversees proposals and procedures from the Estimating Department.
• Manage the flow of technical information between Architect, Consultants and Subcontractors, such as project drawings and specifications, addenda, bulletins, RFI, change directives, proposal requests, etc.
• Responsible for the maintenance of Subcontractor database to ensure compliance, licenses, insurance certs.
Full-Time Position: 8:00am – 5:00pm Mon-Thurs and 7:00am – 4:00pm Fri