An Office Manager is responsible for administering the operations of the branch, direct staff and helps achieve the mission and goals of the Company, while maintaining outstanding customer service for both internal and external customers. The individual typically works under limited supervision and is subject to working as long as necessary to complete his/her responsibilities. Responsibilities:
- Administration of A/R, payroll timekeeping, A/P entry, equipment utilization tracking, sales by salesman tracking, petty cash, etc.
- Answer phones and direct them to the salesperson based upon previous business relationship.
- Receive and sort the mail on a daily basis.
- Order office supplies.
- Coordinate room reservations for the field personnel while traveling.
- Maintain petty cash.
- Coordinate luncheons and holiday parties.
- Ensure compliance with corporate policies.
- Ensure all rentals and work are accurately invoiced to the customer in a timely manner.
- Review and submit for Branch Manager approval all branch personnel expense reports.
- Compliance with SOP's.
- Report progress of Branch towards goals.
- Report branch costs - facility, personnel, equipment, maintenance, operations.
- Interface with insurance carrier to issue insurance certs required by customers.
- Troubleshoot any insurance issues.
- Perform Notary Public services for company requirements.
- Perform other duties as assigned by the Branch Manager
Knowledge, Skills, and Experience: - Standard office procedures and practices, including use of modern office equipment and software applications.
- Possess a minimum of a high school diploma or equivalent.
- Must be able to pass a drug test, background check, and fit for duty test.
- Prefer candidates with 3 to 5 years of similar experience.
- Previous experience using accounting software.
- Prefer candidates with proficient oral and written communication skills, technical skills, and functional skills.