Job Title: Office ManagerJob Summary: The Office Manager facilitates the efficient operation of the office by providing high-level administrative support through a variety of clerical and administrative tasks. Specific Duties and Responsibilities:
- Provide high-level administrative support to the office team and assigned leadership staff.
- Perform clerical tasks such as managing schedules and drafting letters, memos, invoices, and reports for senior staff.
- Arrange travel and accommodations for team members.
- Schedule and attend meetings on behalf of the leadership, taking notes and recording minutes.
- Receive and review incoming communications for senior staff, summarizing and distributing contents as necessary.
- Maintain office tasks, including record keeping, ordering supplies, and basic bookkeeping.
- Screen and transfer phone calls; welcome and direct visitors and clients.
- Maintain organized filing systems as assigned.
- Retrieve information from records and prepare written summaries as needed.
- Respond to administrative inquiries and resolve questions.
- Prepare agendas and schedules for meetings and distribute minutes or records afterward.
- Maintain office supplies and coordinate maintenance of office equipment.
- Record expenses and manage petty cash.
- Train and develop administrative staff as needed.
- Perform other duties as assigned.
Qualifications:
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Ability to maintain confidentiality and professionalism.
- Excellent time management and organizational skills, with attention to detail.
- Capability to function well in a fast-paced, sometimes stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Typing speed of 60-75 words per minute.
- Ability to work independently and professionally with guests and team members.
Regulatory and Compliance Responsibilities:
- Attend required training sessions offered by the company.
- Obtain and retain necessary state-required licenses.
- Comply with local laws and regulations in all job duties.
- Ensure minors are not allowed to gamble, drink alcohol, or purchase tobacco.
- Maintain knowledge of relevant ordinances, regulations, and departmental policies.
- Be aware of the property's programs addressing problem gaming.
- Report any known acts of wrongdoing.
Education, Training, and Experience:
- A bachelor's degree or equivalent work experience is preferred.
- Minimum of 5 years of experience in an administrative role.
- Proficient in Microsoft Office Suite or related software.
Physical Demands:
- Frequent sitting, standing, walking, and using hands for various tasks.
- Ability to lift, push, and pull up to 25 lbs.
- Work environment is typically moderate to loud, with exposure to various areas, including smoking areas.
Additional Information: This job description does not encompass all duties and may be subject to change. Employees are expected to follow additional job-related instructions from supervisors. This document does not create an employment contract, implied or otherwise, beyond an at-will employment relationship.