Company Description
Nadia Yakoob & Associates is a boutique immigration law firm located in Oakland, CA. Our team is dedicated to assisting individuals with their immigration needs, whether for work, family, or personal reasons. With a focus on temporary and permanent visas, family-based immigration, asylum, and citizenship, we offer both expertise and empathy to navigate the complexities of U.S. immigration law.
Role Description and Job Duties
This is a full-time hybrid role for an Office Manager at Nadia Yakoob & Associates. The Office Manager will be responsible for handling HR, payroll, accounting, and day-to-day operations of our firm.
We need a proactive, detail-oriented professional who likes numbers and workflows to help with the following job duties:
- Help with hiring (reviewing resumes, scheduling interviews, and communicating with applicants).
- Onboarding of new hires (payroll, employment verification, background check, schedule trainings).
- Prepare payroll and travel reimbursements through Gusto and track PTO and sick leave.
- Manage our 401k plan, including contribution rates, payroll totals, etc.
- Order supplies and manage annual tech subscriptions
- Generate and send invoices to clients through Quickbooks, and record payment.
- Submit month-end accruals for larger clients.
- Coordinate with bookkeeper re: invoices
- Run regular reports in our case management software to make sure all cases have necessary follow-up tasks scheduled and meet with team members to discuss active case matters.
- Help with event planning, including annual team retreat and outreach events.
Qualifications
- Communication and Customer Service skills
- Administrative Assistance and Office Administration skills
- Knowledge of office equipment
- Excellent organizational and multitasking abilities
- Proficiency in Google Suite and Quickbooks
- Strong attention to detail
- Previous experience in a law firm or immigration-related field is a plus
- Associate's or Bachelor's degree in Business Administration or related field