Title: Office Manager Location: Onsite Term: Temp (7-months) Our client is a leading provider of fire safety solutions, committed to ensuring the safety and security of businesses and communities. With a focus on excellence and innovation, our client delivers comprehensive fire protection services to a diverse range of clients. Position Overview: Our client is seeking a detail-oriented and organized Temporary Office Manager to join their team. This role is critical in ensuring the smooth operation of our office and handling our billing processes. The position is available from the beginning of September and will run approx. until the first week of April. The work schedule is Monday through Friday, 8 AM to 4 PM
Key Responsibilities: - Billing Management:
- Focus on billing for services provided by 10 technicians.
- Process 50-65 work orders daily
- Handle counter sales, including selling extinguishers, collecting customer information, creating work orders, and issuing invoices.
- Maintain monthly invoices and update spreadsheets.
- Bank Deposits:
- Collaborate with the Medford office on bank deposits.
- Create and send a spreadsheet detailing received payments to the Medford office.
- Customer Service and Administrative Tasks:
- Answer phone calls and create work orders based on customer inquiries.
- Provide excellent customer service.
- Work cross functionally with other departments
Qualifications: - Experience:
- Proven experience in office management.
- Strong billing and invoicing skills.
- Experience in customer service.
- Skills:
- Proficiency in Excel.
- Knowledge of Salesforce (willing to train).
- Excellent organizational and multitasking abilities.
- Strong communication skills.
Additional Information: - Start Date: Beginning of September.
- End Date: First week of April.
This position is a great opportunity for someone with office management experience and strong billing skills to contribute to our clients team in a temporary capacity. . Apply Today! We thank all applicants for their interest. Please note, only those selected for an interview will be contacted. All others will be considered for future placement opportunities. Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message. Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture. Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information. HireVenture www.hireventure.com