Job Summary:
We are seeking an organized, detail-oriented Office Manager to oversee daily administrative functions, office logistics, and employee travel coordination. This role is integral to ensuring smooth office operations, managing resources, and supporting staff travel needs. The ideal candidate will be proactive, adaptable, and comfortable managing a range of tasks with minimal supervision.
Responsibilities:
Office Management
- Oversee and manage day-to-day office operations, including scheduling, supplies, vendor relationships, and facilities management.
- Implement office policies, processes, and procedures to ensure efficiency and productivity.
- Coordinate maintenance requests and ensure the office environment is clean, safe, and well-organized.
- Manage office budget and track expenses, providing reports as needed.
Travel Coordination
- Coordinate all travel arrangements, including flight bookings, accommodation, and transportation, ensuring compliance with company policies.
- Manage travel itineraries and provide real-time support to travelers, addressing any changes or issues that may arise.
- Negotiate with travel service providers to obtain the best rates and manage travel expenses.
- Maintain travel records, process reimbursements, and track travel budgets.
Qualifications:
- 3+ years of experience in office management, logistics, or travel coordination.
- Strong organizational and time management skills, with the ability to multitask and prioritize.
- Proficiency in Microsoft Office Suite; experience with logistics software is a plus.
- Excellent communication and interpersonal skills, with a focus on customer service.
- Ability to adapt to changing priorities and work independently with minimal supervision.