Job Title: Office Manager
Duration 12 Months (Temp to Perm)
Pay rate: $30/hr
Location: North Andover, MA
Note: Please send your updated resume if you want to get submitted.
Job Description:
- Oversees day-to-day office administration including (but not limited to):
- o Greeting visitors, general front desk management, and managing office protocols
- o Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services
- o Prepares items for shipment. Maintains / files all shipping and receiving documents
- o Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc.
- o Manages the office purchasing card, including submission of expense reports for repayment
- Provides administrative assistance to the North Andover R&D site
- o Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team
- o Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners
- o Prepares presentations and agendas for meetings, take meeting minutes
- o Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence
- o Provides clerical duties such as filing and copying
- • Technical and soft skills required for this position:
- o Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)
- o Excellent interpersonal and communication skills (written and verbal)
- o Ability to multitask and prioritize with excellent attention to detail
- o Strong adaptability, flexibility, initiative and resourcefulness
- o Ability to exercise independent judgment and decisions.
- o Demonstrated ability to maintain a high level of professionalism and confidentiality
Top skills you would like to see in a candidate's resume:
- 3+ year's professional experience in an administrative assistant role.
- High school degree is required
- Proficiency in MS Office tools
- Meeting and event coordination
- Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)
- Excellent interpersonal and communication skills (written and verbal)
- Ability to multitask and prioritize with excellent attention to detail
- Strong adaptability, flexibility, initiative and resourcefulness
- Ability to exercise independent judgment and decisions.
Demonstrated ability to maintain a high level of professionalism and confidentiality