Office Manager
: Job Details :

Axis Energy is looking for an experienced, highly organizedand and conscientious Office Manager to join their professional and dynamic team. At Axis Energy, we are building a team of the brightest and most passionate individuals. We give them an environment to freely think, create, grow and thrive, resulting in innovative and forward-thinking approaches to solar. As an Office Manager at Axis Energy, you would be responsible for administrative duties including payroll, accounts receivable/payable and onboarding new personnel. This position will require you to be highly organized, supportive and demonstrate the ability to prioritize work and manage task urgency.

Responsibilities and Duties.

* Manage all the administrative needs for the Axis office and staff and work collaboratively with Corporate Accounting team.

* Maintain contact information for office and field personnel, expense reports, mail/delivers, bank deposits, office supplies, event planning, esthetics of the office, cleaning crew, and additional assignments as directed by the Operations Manager.

* Process field personnel new hire onboarding and documentation. This includes entering the employee information in ERP system, processing the employee through the E-Verify system, and providing the proper drug testing paperwork. Also responsible for other onboarding responsibilities and making certain that they receive and acknowledge all company policies with their signature, submitting proper paperwork to the company headquarters.

* Process vendor invoices with proper coding of job number, cost codes, purchase order number or general ledger codes as applicable and confirm that the proper receiving paperwork is included.

* Lead collection efforts for outstanding accounts receivables to meet cash flow collection targets.

* Process payroll on a bi-weekly basis. Maintain all payroll records as required.

* Enter all new Job Start Sheets into Enterprise Resource Planning (ERP) System to providing consistency in entering new jobs.

* Assist management in completion of the monthly Work in Progress report and other documents that are needed for the monthly financials. This includes providing monthly financial reconciliation reports and ensuring billing, closed projects, open PO's and other financial documents are up to date.

Qualifications

* 3 - 5 years in an equivalent position with experience in payroll and accounting (full cycle), specifically processing invoices, managing client accounts and meeting deadlines accurately.

* Experienced with Microsoft Office Suite, data entry and preferably construction projects.

* Strong communication and organization skils.

* Ability to work well with others in a collaborative team environment.

* Self-motivated.

* Honest, reliable, self-aware and conscientious.

* Provide references from a superrvisor, peer and direct report (if applicable) that verify competency and qualifications.

Additional Notes

* Zero tolerance, certified drug and tobacco free workplace

* Behavioral/Personality assessment as part of interview process

* Background check, credit check and drug screen required at time of hire

* Axis Energy is an Equal Opportunity Employer. Our policy prohibits unlawful discrimination and extends equal employment opportunity (EEO) to all employees and job applicants based on their individual merit and qualifications. All applicants must be legal to work in the United States.

Compensation and Benefits

* Competitive salary

* Company cell phone and computer

* Benefits include Medical/Dental/Vision, 401(k), employee share plan, vacation time, paid holidays

* Short and Long Term Disability Coverage