Location: Trenton,NJ, USA
Company Details
Berkley Accident and Health is a risk management company that designs innovative solutions to address the unique challenges of each client. With our entrepreneurial culture and a strong emphasis on analytics, we can help employers better manage their risk. We offer a broad range of products, including employer stop loss, benefit captives, provider stop loss, HMO reinsurance, and specialty accident. The key to Berkley's success is our nimble approach to risk - our ability to quickly understand, think through, and devise a plan that addresses each client's challenges, coupled with the strong backing of a Fortune 500 company. Our parent company, W. R. Berkley Corporation, is one of the largest and best managed property/casualty insurers in the United States.
The company is an equal employment opportunity employer.
Responsibilities
We have an opportunity for an Office Manager to join our team! You will be responsible for overseeing the administrative services for our Hamilton, NJ Office and support of our executive team. This position is ever evolving but the main focus will be on daily administrative needs; answering phones, distributing mail, shipping material, maintaining inventory of supplies, order catering for employee lunches, assisting departments with special projects, events, and company initiatives as needed. In addition, you will support our Sr. Leadership team with travel logistics, expenses and various other administrative duties.
We have a welcoming culture valuing our employees - we trademarked the phrase Everything Counts, Everyone Matters to describe the Berkley commitment to our people and how we do business. We believe that every person in the organization is important and every accomplishment makes a difference in our results. Come join us!
Key functions include but are not limited to:
General Office duties include:
* Maintain an adequate inventory of office and kitchen supplies
* Purchase and coordinate additional office furniture/space/equipment/supplies with approval from AVP, HR
* Coordinate the repair and maintenance of office equipment (copiers, coffee machines)
* Primary liaison with landlord and other service vendors (cleaners, Fed Ex, UPS, WB Mason etc)
* Monitor/Track office expenses
* Monitor and maintain the file room
* Manage shredding activities
* Assist other department operations when needed, complete additional projects as assigned
Administrative duties include:
* Executive administrative support for NJ office as needed
* Executive administration support as needed for Sr. Leadership team
* Schedule meetings, conferences and conference calls
* Meeting, project and presentation preparation which includes catering needs
* Professionally answer, screen and route telephone calls to appropriate staff member
* Sort and distribute mail daily and deliveries
* Greet and direct visitors, manage visitor log and badges
Human Resources/Executive Support duties:
* Assist with New Hire Orientation, Onboarding, Tours and other programs
* Coordinate Employee Events
* Assist with travel arrangements and or expenses for Leadership team
* Participate in the safety committee
* Other duties as assigned
Qualifications
* H.S. Diploma required, Associates Degree preferred
* 3-4+ years of experience as an administrative assistant
* Pro-active mindset; excellent organizational, interpersonal and project management skills
* Excellent verbal and written communications skills with a strong ability to learn and understand ways to organize high activity and attention to detail
* Demonstrate good judgment, the ability to prioritize and a sense of urgency with the ability to work autonomously
* Demonstrate a teamwork mindset and commitment to account results
* Experienced knowledge with Outlook, Word, Excel and PowerPoint
* Establish and maintain positive working relationships with management and staff to further the company's mission
* Must exhibit professional behavior at all times while representing or being identified as an employee of Berkley Accident and Health
Additional Company Details
We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Responsibilities We have an opportunity for an Office Manager to join our team! You will be responsible for overseeing the administrative services for our Hamilton, NJ Office and support of our executive team. This position is ever evolving but the main focus will be on daily administrative needs; answering phones, distributing mail, shipping material, maintaining inventory of supplies, order catering for employee lunches, assisting departments with special projects, events, and company initiatives as needed. In addition, you will support our Sr. Leadership team with travel logistics, expenses and various other administrative duties. We have a welcoming culture valuing our employees - we trademarked the phrase Everything Counts, Everyone Matters to describe the Berkley commitment to our people and how we do business. We believe that every person in the organization is important and every accomplishment makes a difference in our results. Come join us! Key functions include but are not limited to: General Office duties include: - Maintain an adequate inventory of office and kitchen supplies - Purchase and coordinate additional office furniture/space/equipment/supplies with approval from AVP, HR - Coordinate the repair and maintenance of office equipment (copiers, coffee machines) - Primary liaison with landlord and other service vendors (cleaners, Fed Ex, UPS, WB Mason etc) - Monitor/Track office expenses - Monitor and maintain the file room - Manage shredding activities - Assist other department operations when needed, complete additional projects as assigned Administrative duties include: - Executive administrative support for NJ office as needed - Executive administration support as needed for Sr. Leadership team - Schedule meetings, conferences and conference calls - Meeting, project and presentation preparation which includes catering needs - Professionally answer, screen and route telephone calls to appropriate staff member - Sort and distribute mail daily and deliveries - Greet and direct visitors, manage visitor log and badges Human Resources/Executive Support duties: - Assist with New Hire Orientation, Onboarding, Tours and other programs - Coordinate Employee Events - Assist with travel arrangements and or expenses for Leadership team - Participate in the safety committee - Other duties as assigned