Our client is seeking an experienced Office Manager for a contract to hire opportunity with our client in the manufacturing industry. This position is located in Jessup, MD until May of 2025 and then the new office will be located in Columbia, MD.
Job Description:
- Very good communicator (written& verbal) either with external vendors and/or Internal Teams.
- Excel, word, outlook, and PowerPoint advanced user.
- Has some knowledge of the office space components like furniture, HVAC, plumbing, Pantry equipment, desktop equipment and others.
- Read and follow the project's schedules and identify stakeholders' ownership and follow-up with external vendors for their delivery and installation timeframes.
- Work on the move matrix spreadsheet filling with the internal department coordinators and include all the special requests.
- Communicate with Internal Departments' coordinators to collect information for the internal Teams' requirements who will relocate to the new building.
- Write Meeting Minutes for the move coordination weekly meetings and follow-up on action items and next steps with stakeholders.
- Follow-up with the new project's vendors and general contractor on specific tasks.
- Work on submitting the purchase requisitions for the new project.
From May 2025 and moving forward:
- Responsible about the front office/reception desk activities, communication with the office visitors and their access to the new office.
- Work and communicate with the building engineer& the building facilities manager for any tickets related to the HVAC, electrical or plumbing issues as well as any issues with the cleaning services related to the floor.
- Responsible for the pantry equipment re-fill, communicate with the pantry equipment vendors any related issues for the equipment.
- Order the stationary supplies for the office, as well as for the printers.
- Responsible about the conference rooms' setup, registration, and other related issues with the reservations and internal teams' requests.
- Maintain a very good relationships with the pantry equipment vendors, internal Teams, and the landlord engineering& facilities Teams.
- Responsible about special events' arrangements/preparation that are required by the leadership Team.
Pay Range: $35-$40/HR depending on experience. The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision as well as 401K contributions.