Company Description
We are an early-stage venture capital incubator seeking an experienced and proactive Office Manager / Receptionist to join our team in New York City. The perfect person for this role has a great attitude, a willingness to juggle multiple tasks and the ability to work under pressure in a busy environment. Must be polished, professional, and able to thrive in a demanding and constantly changing environment.
Role Description
This is a full-time, on-site role for an Office Manager at Emerald BioVentures in New York, NY. The Office Manager will be responsible for overseeing day-to-day office operations, managing administrative tasks, coordinating office equipment maintenance, providing exceptional customer service, and handling office administration duties.
Job Responsibilities
- Overseeing the day-to-day office needs including, maintaining a neat and organized office & conference room, liaising with building maintenance on any issues, communicating with cleaning services.
- Receiving, sorting, and distributing mail, documents, and deliveries.
- Greeting visitors and providing a welcoming environment.
- Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics.
- Answering, screening, and directing calls, taking messages, and monitoring voice mail.
- Occasional meeting coordination assistance.
- Maintaining corporate documents and files via Microsoft Office and Dropbox.
- Enter clients in security and maintain the conference room schedule. Enter clients in security registration. Order catering, office supplies, kitchen snacks and beverages as needed.
- Facilitate communication between appropriate stakeholders at all different levels.
- Prioritize and resolve conflicting needs with little to no guidance.
- Assist with special projects as required.
Qualifications
- Communication and Customer Service skills
- Experience in Administrative Assistance
- Knowledge of Office Equipment maintenance
- Proficiency in Office Administration tasks
- Excellent organizational and multitasking abilities
- Strong attention to detail and problem-solving skills
- Ability to work effectively in a fast-paced environment
- Previous experience in a similar role is a plus
At Emerald Bioventures, we believe that a diverse workforce is important to our success. Our employees value diversity across identity, thought, people and perspective which serves as the foundation of our culture. As a firm, we are committed to creating a hiring process that is fair, welcoming, and supportive.