Office Manager| Kay Bailey Hutchison Convention Center
: Job Details :

Oak View Group:

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary:

The Office Manager will provide administrative support to the Human Resources and Administration team, including the General Manager, Assistant General Managers and Human Resources Manager. Administrative duties may include, but are not limited to, providing clerical support to the executive team, supervising KBHCCD administrative / reception staff, supporting the front-desk and always ensuring coverage during business hours. Support preparation for internal meetings (including sending out meeting notices, sending calendar invites as applicable, coordinating with Director of Events on PowerPoint presentations, catering and A/V needs as necessary). Safeguard company assets.

This role will pay a yearly salary of $55,000 to $70,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until October 1, 2024

About the Venue:

This position is based at our Kay Bailey Hutchison Convention Center. The Kay Bailey Hutchison Convention Center Dallas (KBHCCD) is one of the largest convention centers in the nation. Every year it welcomes over a million visitors attending major national and international conventions, meetings, concerts, athletic competitions, auto shows, and more. Located in the heart of downtown Dallas, the KBHCCD has been and continues to be a fixture in the Dallas skyline offering 1 million square feet of exhibit space, three ballrooms, 88 meeting rooms, 1,750-seat theater, and a 9,816-seat arena. The award-winning facility is connected to a 1,001-room hotel via skybridge and is adjacent to two Vertiport landing pads. You can learn more about our venue here:

Responsibilities:

• Provides independent administrative support of the day-to-day activities of the General Manager and Assistant General Managers to maximize executive productivity and ensure department efficiencySupervises administrative personnel and ensures front desk is covered during all operational hours.
• Effectively manages the General Manager and Assistant General Managers calendars as necessary, acting independently to routinely schedule appointments and arrange any necessary travel itineraries.
• Prepares clear, concise, timely reports, presentations, correspondence, and other written materials
• Establishes and maintains effective, positive working relationships with those contacted in the course of work. Creates agendas and records meeting minutes.
• Main point of contact for preparation of OVG Self-Assessment, working with all stakeholders to ensure accurate reporting.
• Prepare weekly reports for the City of Dallas, ensuring timely input from all departments.
• Assists the Human Resources team in facilitating some human resources responsibilities, events or meetings.
• Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
• Work with Assistant General Manager to coordinate construction, demolition and renovation schedule with experience in change orders and planning.

Qualifications:

• Bachelors degree a plus; GED or Diploma required.
• A minimum of 4 years providing administrative support to executive team required.
• A minimum of two years previous supervisory experience required.
• Consistent and reliable attention to detail, accuracy, and validity.
• Experience working in a construction / renovation environment a plus.
• Ability to multi-task in a fluid, event-driven environment. Must work well under pressure of deadlines.
• Capable of successfully interacting and collaborating with a diverse spectrum of individuals calmly, professionally, and supportively.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• High level of proficiency with Microsoft Office required, experience with Canva and Adobe a plus.
• Extensive experience preparing spreadsheets and reports.
• Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently while maintaining confidentiality.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as required by business necessity.
• Excellent written and verbal communication skills.
• Ability to adapt to new concepts and exhibit resourcefulness/initiative in problem-solving.
• Calm and focused; able to interface with staff and clients while working on multiple projects simultaneously.
• Versed in proper office/organizational/business etiquette.
• Highly developed administrative and general office skills.

Strengthened by our Differences. United to Make a Difference:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.