Office Manager/Medical Records Tech
: Job Details :

Vacancy No VN986 Vacancy Name Office Manager/Medical Records Tech Work Location Columbus Main Office Application Post Date Oct 31, 2024 Location NotesEmployment Type Full Time Work Schedule Monday thru Friday 8:00 am-5:00 pm Description Office Manager Job Duties: 1. Greets all visitors, clients, and employees in person or by telephone in a professional and courteous manner. 2. Responds to all inquiries quickly and routes persons or calls correctly. 3. Maintains consumer confidentiality at all times. 4. Maintains a current and up-to-date appointment book for service providers within the facility. 5. Performs client financial and administrative intake procedures when assigned. 6. Collects fees and notifies clients of expectations for payment correctly and professionally. 7. Receives, records, and transmits fees to the accounts receivable department correctly, efficiently, and timely. 8. Facilitates availability of client and visitor information including program offerings, client rights brochures, and opportunities to make suggestions, complaints, or grievances. 9. Maintains appropriate petty cash fund and expenditures per accounting department procedures. 10. Facilitates office communication by coordinating incoming/outgoing mail, fax transmittals, and bulletin board advisories. 11. Maintains the CCS Policy and Procedure Manual to ensure availability to staff at all times. Files and/or replaces all updated policies in a timely manner. 12. Monitors and orders office supplies in a cost efficient manner while ensuring adequate supplies to meet the needs of office staff. 13. Monitors facility for overall safety and cleanliness and reports deficiencies to the County Administrator in a timely manner. 14. Initiates and documents quarterly fire safety drills. 15. Maintains adequate first aid kit for emergency procedures. 16. Secures the facility before leaving at the end of the work day. 17. Demonstrates appropriate interactions with coworkers that promote a pleasant work environment. 18. Completes additional duties assigned by the County Administrator. Medical Records Job Duties: 1. Maintains a clinical records designated area with adequate supplies of case related forms. 2. Accepts case notes and services logs from designated service providers, reviews for accuracy, submits service logs to data entry, and files case notes in the record in a timely manner. 3. Releases medical record information in compliance with Mississippi Law and agency policy. 4. Maintains a medical record filing system under the direction of the Coordinator of Medical Records: pulls requested records for staff members and returns records to the file in a timely manner. 5. Assigns appropriate numbers to new cases in a timely manner. 6. Completes quality assurance activities as assigned; issues quality assurance deficiencies to staff members; maintains a complete and accurate record of deficiencies and corrective actions; and notifies County Administrator of unresolved second and third notice deficiencies. 7. Ensures prior authorizations have been received for new program participants prior to submitting service logs to data entry. Assist with acquiring appropriate PA's as assigned. Key Responsibilities Requires excellent managerial, organizational, and interpersonal skills. Requires valid driver's license and current auto liability insurance Requires computer/Microsoft office/keyboarding skills Previous multi-function office experience. Previous records management experience. Minimum Education HS Minimum Requirements High School Diploma or GED; college work in secretarial science preferred Licensure/Certification N/A Applications Close Date