Location: White Plains,NY, USA
ALANYC connects members, firms and business partners to create a strong sense of community. We work to enrich our members' professional development through education and networking.SUMMARY :This position is responsible for the management of staff administration and multiple business aspects of the local (New York City and White Plains) offices of a mid-size, multi-site law firm. Collaborates with various departments (HR, Facilities, IT, Business Development, Finance, etc.) to manage firm objectives.ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:General management of law firm practice officeAssist with the continued growth of the office/presence and lateral integrationsManage (in concert with attorneys) __+ employees, including workflow, admin assignments, performance management, etc.Personnel administration including leading recruitment and interviewing candidates, onboarding and training, performance review analysis and benefits coordinationManage and administer the NYC commuter benefit programCoordination of paralegal and associate reviews and recruitingOrganizing and facilitating all open enrollment local meetingsCoordinating the performance review process for associates, coordinating and leading the performance review process for all NYC/WP staffCoordinating the recruiting efforts and summer associate program locallyBudget administration including capital, daily operating and equipment expenditures, staff compensation, and income projectionsEffectuate team building of administrative, general support and departmental staffCoordinate security, computer, and telephone server systems with appropriate personnelOversee all office expenses including credit card use, vendor invoices, rent statements, and work ordersMaintain and reconcile monthly petty cashInterim progress reporting to senior managementLead staff development and training programsOversee workflow processes and identify and address process improvements including staffing coverage issuesReview and approval of staff timecards and entry changesCoordination of office and social eventsContribute to and act as project leader on initiatives and firm-wide projects as neededGenerally facilitate any and all attorney and staff needsAssists with other duties as neededEnhance own professional growth and development through participation in educational programsUnderstand and comply with all applicable Firm policies, procedures, values, and philosophiesActive participation in Office Manager and Administrative Leadership MeetingsCross-train with Finance, Operations, and Facilities groups to provide backup coverageMaintain and expand knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources managementIdentify trends impacting organizational objectives and operational resourcesPractice and promote firm policies, values, and culturePromote and champion changes to policies and proceduresPOSITION QUALIFICATIONS:Minimum Education:Bachelor's Degree preferred.Minimum Experience:Experience managing all aspects of a professional services office; experience managing a law firm or professional services firm preferred. Minimum 5+ years' business and supervisory experience.Other qualifications:Must be able to effectively manage remote communication and supportMust be able to occasionally travel to other office locations firm-wide with a vast majority focused downstate in the New York City and Westchester areas; ability to travel to upstate offices on occasionInterpersonal skills necessary in order to maintain effective relationships with partners, attorneys, clients, and staff in person, by e-mail and telephone to manage staff and facilitate individual and group meetings as well as office operations.Demonstrates the ability to apply the principles of continuous improvement and performance managementMust demonstrate excellent oral and written communication skills including the ability to develop appropriate and timely correspondenceMust possess excellent organization and time management skillsMust be able to function effectively in a fast-paced, team-oriented environmentAdvanced PC skills – Word, Excel, Outlook, HRIS knowledge a plusExcellent client service and listening skills.Strong analytical skills and the ability to multitask.Ability to work with diverse personalities within various levels of the organization.Exercises sound independent judgment under minimal direct supervision.Ability to manage time efficiently and work independently as well as coordinate with a team.Military experience welcome.Physical Demands:Ability to communicate effectively orally and in writing.Sitting for extended periods of time.Visual acuity and manual dexterity are required to operate computers and view documents for communication.Occasionally required to lift, push, pull and/or carry up to 25-50 lbs.Frequently required to move throughout different areas of the organization to accomplish tasksAbility to work and interact closely with Team Members to accomplish goals.Ability to handle stressful situations involving short deadlines.Normal office environment.Occasionally subjected to pressure due to time demands.Occasionally subjected to irregular hours.Potential for visual fatigue due to frequent computer operation.Harris Beach PLLC is an Equal Opportunity Employer.#J-18808-Ljbffr