Location: Odessa,TX, USA
The University of Texas Permian Basin's Small Business Development Center welcomes applications for the position of Office Manager / Program Coordinator
Salary Range
$44,000.00 depending on qualifications
Essential Functions
The UTPB Small Business Development Center (SBDC) is seeking a dedicated Office Manager/Program Coordinator to support the daily operations and program coordination of our office. This key role involves taking initiative and making important decisions related to office administration, while ensuring smooth and efficient office procedures. You will be responsible for managing a variety of tasks, from handling financial data to coordinating services, workshops, and will work closely with the team to support local small businesses. The ideal candidate is highly organized, detail-oriented, and a self-starter with the ability to manage multiple tasks and make decisions independently. This position requires strong communication skills, a proactive attitude, and a commitment to supporting local businesses.
1. Provides high level administrative support to the Director. Designs and develops or assists with design and development of program(s) or project(s).
2. Manages contract, grant, and/or state funding; monitors budget expenditures; prepares budget revisions; provides interim status reports on all accounts; oversees, coordinates, and/or assists with proposal writing to develop additional funding, research purchase options, prepares purchase requisitions and invoices, and reconciles purchasing card and department travel expenditures. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
3. Provides technical and/or professional coordination and leadership in the execution of day-to-day program/project activities,
4. Provides general and functional supervision over other clerical staff.
Required Qualifications
1. Bachelor's degree in accounting, finance, management, business administration, or related field.
2. Two years of experience as an office manager or related position.
3. Experience in data management systems
4. Social media experience
Preferred Qualifications
1. Grant management with knowledge of federal, state and local laws, statutes, regulations, codes, and standards related to the area of responsibility
2. Bilingual (English & Spanish)
3. Email marketing and Canva experience
Additional Information
Required Application Materials
1. Cover Letter
2. Rsum
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation
University Benefits
1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.
About the University
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.